Office Manager - Radiance Solar

Position Overview

The Administrative Services Manager will oversee Sunshine Solar’s administrative operations. They will directly manage scheduling and communications of key company executives/leaders, will prioritize emails and phone calls, gather documents to prepare for meetings and coordination travel arrangements for these individuals as well, as needed.

Key Responsibilities

Administrative Duties:

• Communicating on behalf of the executive or company leader they support.
• Provide administrative assistance such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.
• Maintain comprehensive and accurate records.
• Ensuring that information and records are organized and stored in a proper manner.
• Overseeing the office vendors, support functions including managing maintenance tickets, repair, or replacement of office equipment and machines.
• Assisting with office space design and installation.
• Managing the corporate office overall including stocking of supplies, and the office breakroom.
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Answer phone calls in a polite and professional manner and welcome visitors and identifying the purpose of their call/visit before directing them to the appropriate department.
• Managing various office management’s calendar, including making appointments and prioritizing the most sensitive matters.
• Management of fleet vehicles including registration renewals, maintenance, coordination, etc...
• Management of business license renewals.
• Contractor license renewals / initiating contractor licenses in new states.
• Other duties, as assigned.

Human Resources Duties:

• Assist with the new hire process including the organizing of interviews, training, coaching, sending important documents related to onboarding to future and current employees, and onboarding tasks, as needed.
• Sending important company announcements pertaining to Human Resources.
• Assist in organizing an employee engagement and retention program to include employee recognition initiatives.
• Collaborating and teaming with Human Resources on any future HR project and/or initiative.

Qualifications:

• High School Diploma or equivalent is required.
• 2-5 years prior experience working as an Office Manager, Administrative Assistant or relevant position is required.
• Bachelor’s degree in business administration or a related field is preferred or working towards this degree.
• Ability to analyze information and develop effective solutions.
• Time management and ability to meet deadlines.
• Strong planning, critical thinking, problem-solving, and task and time management skills.
• Excellent interpersonal, leadership, coaching, and verbal and written communication skills.
• Proficiency in office technology and equipment, such as computers, copiers, scanners, fax machines, and phone systems.

Physical Requirements

• Ability to sit for prolonged periods of time at a desk/computer.
• Use arms and hands to reach for, handle or manipulate objects.
• Lift and carry materials weighing up to 50 pounds; occasionally lift items weighing more than 50 pounds with assistance.
• Stoop, kneel, crouch, and crawl.
• See well (naturally or with correction).
• Eye-hand coordination.