Office Manager - Mental Health Practice - Saafe Behavioral Svcs.

SAAFE is looking for an Office Manager to join our team in our Deland office. The Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office.

The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she greets visitors and should present an accessible and approachable tone as well as have excellent communication skills. The ideal candidate has a healthy initiative and can anticipate needs.

Responsibilities: 

• Supplies – Order and maintain all office-related supplies. Request new supplies as needed. Deliver or order food or drinks as needed for events.
• Manage – Organize regular staff meetings. Supervise, monitor and delegate work to support staff as needed. Create a system for regular communication with administration. Manage the workflow of their employees, creating employee schedules and delegating tasks. Assessing the work performance of their employees and identifying areas that need improvement. Accepting employee call outs and time off request. Taking supervisor calls and complaints (resolving the problem). Ability to maintain a consistent teamwork mentality.
• Coordination – Plan and facilitate office events that will encourage a fun and healthy work environment. Respond to correspondence, complaints and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents.

Requirements:

• A high school diploma or equivalent is required; Associate degree preferred
• Three years of previous office management experience
• Superb communication skills
• Superior verbal and written communication and interpersonal skills
• Excellent organizational skills and attention to detail
• Excellent analytical, decision-making, and problem-solving skills
• Extremely proficient in Microsoft Office Suite and other related EMR software. 

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