Office Manager - Yellowstone Local

Yellowstone Local is an industry leader representing the nation's best-skilled trade companies and helping them find and hire the industry's top-performing talent. All of our positions are direct hire placements, ensuring you can step into a role that makes you a standout in the industry—without the hassle of placement fees.

Ready to Lead the Financial Operations at a Growing Company?

Tired of roles where you're just maintaining the status quo? Want to be in the driver’s seat, directly influencing the financial strategy of a company that values your expertise? We’re seeking a Office Manager who’s not afraid to take ownership of accounting and HR processes. This role is more than just managing numbers—it’s about setting up systems that will drive the business forward.

Your New Role

As the Office Manager, you’ll be a pivotal part of our management team. You’ll manage all accounting operations, from handling the general ledger to accounts payable and receivable, as well as payroll and HR functions. Working closely with the Administrative and General Managers, you’ll make sure the company’s finances are in top shape and that our teams are running at full speed. In this role, you’ll also have the opportunity to implement policies and processes that ensure operational efficiency across the board.

Key Responsibilities:

• Recruitment Support:
  • Actively participate in the hiring process, including posting job ads, screening resumes, scheduling interviews, and assisting with onboarding new hires.
  • Maintain accurate records of candidate evaluations, interview feedback, and hiring progress.
• Payroll & Benefits Administration:
  • Process payroll on a regular basis, ensuring accuracy and compliance with company policies and state regulations.
  • Manage employee records, timekeeping, benefits administration, and ensure timely filing of payroll taxes.
• Customer Support (HVAC Season):
  • Assist Customer Care Specialists during high-demand HVAC seasons, responding to customer inquiries, coordinating service calls, and managing scheduling to ensure customer satisfaction.
• Bookkeeping & Financial Collaboration:
  • Partner with our CPA to handle AP/AR tasks, prepare financial records, track invoices, and ensure timely payment processing.
  • Reconcile accounts, maintain accurate financial records, and contribute to budget planning and financial reporting as needed.
• Office Management:
  • Oversee office supplies, vendor relations, and equipment maintenance to ensure smooth day-to-day operations.
  • Create and implement office policies and procedures to support organizational efficiency.

What’s in It for You

We believe that great performance deserves great rewards. Here’s what you can expect when you join our team:

• Competitive salary ranging from $41,600 to $50,000 per year
• Full benefits package including medical, dental, and vision coverage
• 401(k) with matching contributions
• Paid time off and holidays
• Employee discounts, job training, and continued education opportunities
• A workplace that values your ideas and contributions, where your role directly impacts our success

Why You’ll Never Want to Leave

We pride ourselves on being different. We value initiative, hard work, and people who are ready to make a difference. As our Financial Coordinator, you’ll be at the heart of our operations, with a voice that matters and the opportunity to shape the future of our business. We’re not just offering a job—we’re offering a chance to take control of your career.

This Job Is for You If:

• You’re an experienced bookkeeper or accountant looking to take the next step in your career
• You have 1-2 years of experience in accounting and HR, preferably in a service-based industry
• You’re proficient with QuickBooks and understand double-entry accounting
• You’re highly organized and capable of juggling multiple tasks in a fast-paced environment
• You have strong communication skills and a knack for working with people at all levels of an organization
• You enjoy problem-solving and are committed to delivering top-notch customer service

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Take charge of your career and apply today!

• 1-2 years of experience in bookkeeping, accounting, or a similar role (QuickBooks proficiency required)
• Experience with general ledger, accounts payable, accounts receivable, and payroll
• Ability to produce monthly financial statements
• Strong organizational skills and ability to manage multiple priorities
• Experience with HR functions such as onboarding, payroll, and policy enforcement
• Excellent written and verbal communication skills
• Proficiency with Microsoft Excel, Word, and PowerPoint