Office Manager | Part Time | The Crossover - Oak View Group

The Office Manager is a part time positon at The Crossover and will manage the day-to-day activities for the executive and finance departments. Administrative duties may include, but are not limited to, administrative support and management of the executive suite, handling A/P & A/R responsibilities, and coordination of basic HR duties.

This role will pay an hourly wage between $19 to $20.

Benefits for PT roles: 401(k) savings plan and 401(k) matching. Also, OVG provides part-time, seasonal, and internship employees with one hour of accrued paid leave per 30 hours worked, up to 48 hours per year.

This position will remain open until Sept 30, 2024

• Provide general office/administrative/accounting support including screen and directing calls, screening visitors and receiving guests, sorting mail, conference room scheduling, managing finance department general email, A/P data entry, A/R deposits, maintaining vendor W-9 forms and certificates of insurance, ordering office supplies, maintaining postage, and act as copier liaison.
• Manage employee credit card usage and ensure complete documentation of all credit card transactions.
• Maintain all full-time job descriptions.
• Support Director of Finance & department heads in creation of job descriptions and posting, applicant interviewing and hiring as needed.
• Conduct reference checks, order criminal background checks and drug testing.
• Assist in developing and conducting new employee training and orientation programs.
• Liaison on the placement of recruitment notices as needed.
• Ensure compliance with labor law postings as well as monitor compliance with OVG’s policies, local, state and federal employment laws and regulations.
• Create and work with other departments to ensure all building hospitality needs are addressed during event and non-event days.
• Other duties and responsabilities as assigned.

• Bachelor’s degree from accredited college or university with major course work in Human Resources, human services, business, public administration, venue management or related field.
• Minimum of 1-2 years of increasingly responsible arena/hotel/convention center or other entertainment industry experience preferred.
• Advanced proficiency in MS Office programs to include Office, Word, Excel & Power Point.
• Ability to work with and maintain highly confidential information.
• Capable of working a flexible schedule and extended hours, including but not limited to working early mornings, nights, weekends and holidays in addition to traditional business hours.
• Possess excellent customer service and organizational skills to function in a multi-task environment.
• Must have a valid driver’s license and vehicle.
• Strong oral and written communication skills.
• Consistent and reliable attention to detail, accuracy, and validity.
• Ability to multi-task in a fast paced, changing environment.
• Must work well under pressure of deadlines.
• Familiarity local, state, and federal regulations required.
• Proven ability to work well with all levels of management.
• Strong analytical and problem-solving skills.

We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19.   Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.