Office Manager - The Shipyard

The Shipyard is a leading, independent agency that builds performance-driven brands audiences can’t help but love.

By applying modern mindsets to established models, we fuel brand and marketing decisions that are more courageous and more validated.

Our ability to align bold creativity with individual consumer motivations lets us do more than hope for brand love – we methodically engineer it throughout the consumer journey. That’s how we activate the synergistic power of brand building and performance marketing.

Engineering Brand Love through the courageous ambitions of our people and our clients.

The agency has significant momentum and is on a roll with new business. Our team continues to expand across four cities (Columbus, Newport Beach, Sacramento, and San Diego) and we’re still growing. Come join our team!

SUMMARY

We are looking for a smart, experienced, and motivated Office Manager to join our San Diego team.  

The Office Manager is responsible for performing a variety of duties in managing the needs of the San Diego office and working on various initiatives. You will have the ability to work independently on projects and work collaboratively to handle a wide variety of activities and handle confidential matters within the office. This role is ideal for the person who loves to multitask, prefers an ever-changing, challenging, and developing environment, and is curious to learn about all the components of an advertising agency.

This is an in-office position and the candidate must live in San Diego.

At The Shipyard, we know that it's your unique talents, backgrounds, and perspectives that make you who you are, just like our team, who come from various career paths and experiences. We believe we can't be truly diverse without bringing your most authentic self to the agency.  

Studies show that people from marginalized communities may not always apply for positions if they don't meet every single requirement in a job posting. At The Shipyard, we encourage you to apply even if you don't meet all the requirements. We believe that your passion for what we stand for — our values and purpose — is just as important as meeting every checkbox. 

ESSENTIAL DUTIES & RESPONSIBILITIES

• Lead logistics and support for the San Diego office move
• Main point of contact and liaison between Property Management and The Shipyard
• Serve as the first point of contact for any office visitors – providing a red-carpet experience by greeting them, connecting them with the person they are meeting, providing parking logistics, offering a beverage, and giving them a tour of the space as needed
• Manage the aesthetics, cleanliness, and order of the entire office space, including conference rooms, kitchen, and private offices
• Assist new hires with first week orientation (desk set up, coordination with IT on equipment, coordinating lunches, meet and greets, employee access, and parking management)
• Liaison between vendors (other than IT vendors), including but not limited to building contractors, janitorial services, construction contractors, and maintenance service providers
• Order supplies and groceries for the break room/kitchen and office supplies
• Support department teams with room setup, catering, and meeting logistics for client/vendor meetings
• Go-to person for general office needs, ordering supplies, etc.
• Support People & Culture team with coordination of office events, including but not limited to event planning and execution (agency all-hands meetings, holiday parties, summer company events, off-site meetings, external/client events)
• Support People & Culture team with sourcing candidates in roles throughout The Shipyard Collective (The Shipyard, Fahlgren Mortine, TURNER)
• Provide suggestions for office evolutions and enhancements in an effort to continually bring staff the best in office experience that motivates them to come in
• Coordinate twice weekly office lunches during mandatory in-office days
• Package shipping and receiving
• Support the People & Culture team on office events and culture programs, including but not limited to event planning and execution (holiday parties, summer company events, off-site meetings, external/client events) 
• Other administrative duties, as assigned by People & Culture team and Managing Director

REQUIRED EXPERIENCE, SKILLS & CHARACTERISTICS

• 3+ years minimum relevant experience as an Office Manager (advertising agency experience is a plus)
• Experience working with Executives & C-Suite
• Possess the ability to handle confidential information
• Proficient in all Microsoft Office applications
• Excellent writing and communication skills
• Must be a self-starter and able to work autonomously
• Must be proactive and able to look at the big picture of any situation that should arise
• Technology savvy – able to easily learn new applications

WHAT YOU’LL GET

• The overall target range of base compensation for this role is $65,000 - 75,000. Compensation offered will be determined by additional factors such as location and experience.
• Open PTO
• 40 hours of paid sick time (annually)
• Flexible work hours and remote work
• Paid holidays + holiday closure between Christmas Eve and New Year’s Day
• Company-paid medical, dental, and vision insurance
• Life insurance and disability benefits
• 401k program with employer matching
• 6 weeks paid parental leave
• Employee bonus referrals
• Dog-friendly offices – not available for Newport Beach
• Company-provided snacks and beverages (yes, beer/wine included)
• … and lots more!

Requirements

• Must be authorized to work in the U.S. without the need for visa sponsorship.