Office Manager - The Planet Group

Office Manager
Contract: 7+ months
Onsite: San Mateo, CA 94402

Must Haves:

• 5+ years’ experience in office administration, management or administrative assistance.

• Associate’s degree in business or liberal arts
• Reliable transportation and a valid California driver's license are required.

Preferred:

• Bachelor’s degree

Job Description: A tech care company is seeking an Office Manager, to be based onsite at their San Mateo location. This role involves overseeing every facet of the office environment.


 Key Responsibilities:

• Provide on-site guidance, security authorizations, and comprehensive support, including coordinating with facilities to manage visits, repairs, and any unforeseen issues.
• Oversee the functionality of meeting spaces, ensuring the upkeep of supplies, cleanliness, and operational readiness of common areas, kitchens, and conference rooms.
• Collaborate with the IT department to ensure seamless operation of office equipment, including printers and Wi-Fi connectivity.
• Arrange coffee, breakfast, and lunch orders through various apps, direct deliveries, pickups, or catering services.
• Manage relationships with service providers and handle the logistics of mail and package receipt and distribution.
• Assist with special projects and events, which may include location scouting and preparation of research materials.
• Provide additional administrative support to the Chairman’s assistant as needed, including travel planning, transportation arrangements, and expense documentation.

Key Competencies:

• Ability to work independently and creatively with minimal supervision, maintaining a positive attitude and a diplomatic approach.
• Strong organizational skills with the capability to manage multiple tasks and meet deadlines effectively.
• Proficient in handling confidential and complex matters with the appropriate sensitivity.

Role Requirements:

• At least five years of experience in office administration, management, or administrative support.
• Associate's degree in business or liberal arts required; Bachelor’s degree preferred.
• Reliable transportation and a valid California driver's license are necessary.
• Excellent verbal and written communication skills with a keen attention to detail