Office Manager - MasTec Inc

Company Overview

MasTec’s Clean Energy and Infrastructure Group (CE&I) is a $2 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure.

Within the CE&I group, the MasTec Industrial sector includes sister companies Casey Industrial, Phoenix Industrial and Wanzek Industrial. This collective industrial group provides a merit shop, multi-craft industrial contractor with the ability to self-perform all major craft trades that ensures greater safety, quality, flexibility, and economy in delivering the work required to complete each project. The collective experience and knowledge of this team provides comprehensive project development, pre-construction planning, and project management with the mastery to successfully manage projects that meet deliverable and budgetary requirements. With every project, we commit to providing the highest levels of quality, safety, and value.

At MasTec Industrial, we are committed to attracting, developing and retaining the best talent. No matter your role, you will have the opportunity to contribute to our success as we deliver innovative solutions to our clients.

ESSENTIAL JOB FUNCTIONS:

• Maintaining databases
• Collecting expense data
• Ensuring office supplies are stocked
• Support site leadership with craft worker communications
• Oversight of new hire, timekeeping, and separation tasks in applicable software systems
• Works with the payroll team to ensure pay accuracy for weekly pay process
• Maintains office files; implements an efficient system for other staff to access files and records
• Create administrative processes as needed
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Onboarding of new hires
• Document Control
• Oversight of invoice processing, serve as back up as needed
• Manage, lead direct reports, and mentor.

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• 4 years related experience and/or training or equivalent combination of education and experience
• Minimum of 1 year accounting and office management experience in the construction, engineering or architectural (or related) field

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Be knowledgeable of MIC Health and Safety programs and project specific regulations.
• When on-site, actively participate in daily toolbox meetings with crews and subcontractors.
• Set a personal example of safe behavior.
• Strong background in the utilization of Microsoft Office Suite
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Basic knowledge of office operations in a construction field environment
• Demonstrate the ability to work with vendors and customers.
• Capacity to work with other departments within the organization to reach consensus and solve problems.
• Self-motivating and capable of taking initiative to obtain improvements in the accounts payable and cash disbursement process.
• Intermediate skills of accounting systems and Excel spreadsheets.
• Excellent verbal, written and interpersonal skills.
• Other may duties may be assigned

PHYSICAL DEMANDS:

• Work up to a 12-hour shift doing hard physical work in varying temperatures and outside conditions.
• May need to maintain physical strength and stamina; Use arms, hands, and legs fully; Push, pull, and frequently lift and carry objects weighing up to 50 pounds; and stoop, kneel, balance, crouch, crawl, and climb to perform job tasks.
• Stamina to perform this task repetitively and continuously for several hour intervals.
• Uncontrolled environmental conditions: Constant change in weather and site conditions.
• This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises.
• Ability to wear personal protective equipment is required (including but not limited to- safety toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.).
• Move in and around confined, cluttered, and uneven areas.
• May need to work at heights and must be able to abide by all safety and fall-protection requirements; must be able to wear and utilize all safety equipment required for work at heights.
• Evaluate information based on measurable standards; and see details in objects or drawings and recognize slight differences in shapes and shadings.
• Visualize objects in three dimensions from drawings.
• Keep good balance and work at heights.
• See well (either naturally or with correction).
• Hear well (either naturally or with correction.)
• Coordinate the use of eyes, hands, and feet.

HOURS:

This position is a Full-Time position scheduled to work typically 50 hours per week.  Schedule is subject to projects requirements.

TRAVEL:

Travel required up to 90%.  Position requires presence directly on the Project Site location with intermittent travel to residence of record.

BENEFITS: Medical, Dental, Vision, Life insurance, Short Term Disability, Long Term Disability, 401k, Employee stock purchase plan (ESPP), Legal Services, Subsistence- based on company policy if residence of record is 60 miles or greater from the project site.

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions