Office Manager - Performance Contracting Group

Performance Contracting Group is one of the leading specialty contractors in the United States. Our employees are the lifeblood of our company. The foundation of our culture is truly living by our core values every day through our employee-owners. PCG’s key to success is developing and maintaining a strong performance-driven corporate culture that inspires our employees to achieve greatness. 

PCI is seeking an experienced Office Manager to oversee branch administration for its PCI Phoenix operations based in Phoenix, AZ. This individual is responsible for the following duties:

• Management of contract compliance.
• Supervise and actively coach administrative staff.
• Create and maintain all contract files in both paper and electronic format.
• Manage Accounts Receivable ensuring timely billing to Contractor on multiple construction projects.
• Develop and maintain customer relationships.
• Generate month-end reports for review by Branch Manager & Regional Controller.
• Verify all cost coding and general accuracy for the Job Cost Ledger and Contracts in Progress.
• Provide back-up support for purchasing, accounts payable, and payroll operations.
• Assist and provide support to the General Manager, Project Managers and Estimators as needed.
• Organize branch activities. (i.e. holiday parties, customer gifts, etc.)

Minimum Requirements:

• A minimum of five years of office experience. 
• Must possess advanced proficiency with Microsoft Office Suite including Microsoft Excel and Microsoft Word.
• Ability to juggle multiple projects and keep each on schedule ensuring that all deadlines are met.
• Ability to communicate well with all levels of employees within the company.
• Proven success motivating team efforts.
• Knowledge of general accounting practices and functions.
• Must be flexible and enjoy working with a diverse group in a fast-paced environment.
• Oral and written communication skills.
• Critical thinking and problem-solving skills.

Preferred Requirements:

• Experience with payroll and/or accounts payable is preferred.
• Construction experience or college education helpful but not required.

At Performance Contracting our employees are our greatest asset. We put our people first and are proud to provide a comprehensive benefits package designed to meet the needs of our employees at every stage of life.

In our commitment to fostering an environment where everyone can thrive personally and professionally, we offer: 

• Competitive pay
• Incentive bonus plan
• Employee stock ownership plan (ESOP)
• 401(k) retirement savings plan with match
• Medical, prescription drug, dental and vision insurance plans with flexible spending account option
• Life insurance, accidental death and disability benefits
• Employee assistance program (EAP)
• Flexible paid time off policy and paid holidays

PCG provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

PCG is a background screening, drug-free workplace.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

NOTICE TO STAFFING FIRMS, AGENCIES AND EMPLOYMENT VENDORS:

Performance Contracting Group and its affiliates will not accept unsolicited resumes from third party recruiters without a signed Fee Agreement in place. Vendor solicitation should be directed to the Corporate Recruitment Department directly; as such, firms that circumvent the required compliant process will be barred from submitting candidates. In the absence of a signed fee agreement, PCG does not recognize any claim on a candidate by a third party, will consider unsolicited resumes the property of the company and reserves the right to engage and hire those candidates without any financial responsibility to the third party vendor.

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