Office Manager - The Contractor Consultants

Lead Our Operations as the Office Manager at Gutter Ethics LLC!

Job Title: Office Manager

Company Name: Gutter Ethics LLC

Salary: $60,000-$100,000 per year

Full Job Description

Gutter Ethics LLC is seeking an organized and detail-oriented Office Manager to oversee the day-to-day administrative operations of our growing company. As the Office Manager, you will be the backbone of our office, ensuring that everything runs smoothly and efficiently. You will be responsible for managing office staff, streamlining administrative procedures, and supporting our team to deliver exceptional service to our customers. If you thrive in a fast-paced environment and have a passion for operational excellence, this role is for you.

Who we are: 

Gutter Ethics LLC is a locally-owned roofing and gutter company based in Springfield, Northern Virginia, with over a decade of dedicated service to our community. We are committed to delivering exceptional exterior care for both homes and commercial properties, combining world-class workmanship with personal customer service. Our approach is rooted in honesty, skillfulness, and a commitment to building lasting relationships with our clients. We blend old-fashioned work ethic with the latest in roofing technology and craftsmanship to ensure that every project we undertake meets the highest standards of quality.

• Office Administration: Manage all aspects of office operations, including scheduling, correspondence, filing, and supply inventory.
• Team Support: Provide administrative support to the management team and field technicians, ensuring they have the resources needed to perform their duties effectively.
• Customer Relations: Serve as the primary point of contact for customer inquiries, providing excellent service and resolving any issues promptly.
• Financial Management: Handle accounts receivable/payable, payroll processing, and basic bookkeeping tasks to ensure the company's financial health.
• Human Resources: Oversee HR functions such as employee onboarding, benefits administration, and maintaining employee records.
• Vendor Management: Coordinate with vendors and suppliers, managing contracts and ensuring timely delivery of goods and services.
• Process Improvement: Identify opportunities for improving office processes and implement solutions to enhance efficiency and productivity.
• Compliance: Ensure all office operations comply with company policies and legal regulations.
• Reporting: Prepare and present reports on office performance, financial status, and project progress to senior management.

• Experience: Proven experience as an Office Manager or in a similar administrative role, preferably within the construction or home services industry.
• Skills: Strong organizational and multitasking skills with attention to detail. Proficiency in office management software (e.g., Microsoft Office Suite, QuickBooks).
• Communication: Excellent verbal and written communication skills with the ability to interact professionally with customers, employees, and vendors.
• Financial Acumen: Basic understanding of accounting principles and experience with financial management.
• Leadership: Ability to lead and motivate a team, fostering a positive and productive work environment.
• Problem-Solving: Strong problem-solving skills with the ability to anticipate and address issues proactively.
• Time Management: Ability to manage multiple tasks and prioritize workload effectively.
• Education: A high school diploma or equivalent is required; an Associate's or Bachelor's degree in business administration or a related field is preferred.

• Paid Time Off
• Career Growth Opportunities
• Performance or Annual Bonuses
• Continued Training and Certifications

• 8 hour shift
• Monday to Friday

• Springfield, VA