Office Services Coordinator/Receptionist - Finch Thornton Baird Attorneys at Law

San Diego based law firm, with 31 attorneys and growing, seeks someone who can wear many hats to join our team. This is a great entry-level opportunity for the right candidate - with excellent growth potential and a great team of people to work with. We are seeking an individual with long-term, career-minded aspirations to work 40 hours per week, in person, in the office (not a remote position).

Responsibilities:

• answering and transferring all incoming lines,
• managing our busy conference center,
• distributing incoming faxes via e-mail
• welcoming all guests that enter our suite.
• managing the firm's database. This entails updating contact information such as
  • change of addresses,
  • captions,
  • proofs
  • opening all matters.
• Cross-train with Administrative Assistants and assist in projects that can be done at front desk

QUALIFICATIONS:

• Previous legal experience and/or paralegal certificate preferred, but not mandatory
• Friendly, professional personality
• Skilled proficiency with Microsoft Outlook, Word, and Excel
• Excellent oral and written communication
• Strong organizational and time-management skills
• Must be detail oriented and a quick learner
• Able to prioritize, ask questions, follow directions, and exercise good judgment
• Ability to manage multiple tasks and meet deadlines
• Ability to work independently, but also team oriented
• Must be able to process a high volume of work and lift 20 pounds

PERSONALITY-WISE, WE'RE LOOKING FOR:

• Someone who has no problem picking up the phone and talking to strangers or helping attorneys and co-workers with projects at the drop of a hat.
• Confidence in your abilities needs to shine through, without being cocky.
• An "If I don't know the answer, I'll find out" personality. You can't be afraid to ask questions, and you have to take the initiative to find the right person to ask.
• A love of schedules, i.e., you make and manage your own tasks and need to do things without having to be reminded before deadlines.
• Someone who will take ownership of and accountability for tasks they are responsible for. If you make a mistake, let us know so we can help you fix it.