Office Specialist I - Visitor Control Specialist - State of Maine, Bureau of Human Resources
Augusta, ME
About the Job
Office Specialist I - Visitor Control Specialist
Augusta, Maine | Administrative & Office Support | Full-time
Apply by: Nov. 14, 2024
Apply with Linkedin Apply
Department of Defense, Veterans & Emergency Management - Military BureauJob Class Code:6546
Grade: 16 (Administrative Services)
Salary: $18.76-$27.03/Hourly
Location: Augusta - Camp ChamberlainOpening Date: October 30, 2024Closing Date: November 14, 2024
Would you like to become an integral team member of Maine National Guard's Protection Program affecting policies and running a program to protect facilities and personnel? Do you thrive in a work environment that promotes teamwork and shared successes? Are you a creative problem-solver with attention to detail? Do you enjoy working with individuals from varying backgrounds and industries? If so, this may be the position you have been looking for. We are seeking a meticulous individual who has a positive attitude, excellent customer service skills, and the ability to both work independently and as a member of a team. The ability to prioritize work, track progress, and execute timely follow up is critical. The position will be located at Camp Chamberlain in Augusta. This position presently serves as the Maine Army National Guard expert on all matters involving visitor control, works closely with facility security, and is a primary integrator of functional protection elements.
Primary responsibilities include:
+ Manages and records background check systems and documents. Verifies individual identity and detects potential conflicts to decrease security threats to personnel and assets.
+ Manages correspondence between the Department of Facilities Engineering and the Provost Marshal Office, vetting applicants, contractors, and employees within active engineering contracts through systematic background investigation.
+ Conducts Visitor Control Operations including screening and vetting of visitors and personnel in accordance with regulation and instructions as applicable with State/ Territory laws and statures.
+ Contributes to the development, review, and disposition of standard operating procedures and continuous improvement initiatives.
+ Manages the electronic key card system for the Maine National Guard. Serves as the focal point for the Access and Key Control Standard Operating Procedure.
+ Implements and enacts the Maine National Guard Active Shooter Program and Emergency Management Program.
+ Develop state-level unescorted access policies and procedures for Maine Army National Guard facilities.
+ Responsible for providing direct guidance to multiple security guards stations and uniformed personnel in charge of facility security in all Maine Army National Guard armories and facilities during times of crisis.
Skills or knowledge required:
+ Knowledge of basic security procedures and policies; including access control to monitor threats to facilities and assets.
+ Ability to pass a national-level background screening.
+ Ability to order equipment and supplies and track the orders; Ability to organize information and processes.
Minimum qualifications:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.
Preference will be given to those applicants:
+ Ability to establish and maintain effective working relationships
+ Ability to communicate effectively
+ Ability to write clearly and effectively
+ Knowledge of agency policy and procedure
+ Knowledge of the National Crime Information Center (NCIC) or similar database software to generate and maintain collection-based reports and records.
Contact information:
Questions about this position should be directed to: MAJ Robert Howard 207-430-5495 Robert.j.howard133.mil@army.mil
Application Instructions:
Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
+ Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
+ Health Insurance Coverage – The State of Maine pays 85%-95%of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find thepremium costs for you and your family, including the percentage of dependent coverage paid by the State.
+ Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
+ Retirement Plan– The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.09% for Confidential employees.
State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Augusta, Maine | Administrative & Office Support | Full-time
Apply by: Nov. 14, 2024
Apply with Linkedin Apply
Department of Defense, Veterans & Emergency Management - Military BureauJob Class Code:6546
Grade: 16 (Administrative Services)
Salary: $18.76-$27.03/Hourly
Location: Augusta - Camp ChamberlainOpening Date: October 30, 2024Closing Date: November 14, 2024
Would you like to become an integral team member of Maine National Guard's Protection Program affecting policies and running a program to protect facilities and personnel? Do you thrive in a work environment that promotes teamwork and shared successes? Are you a creative problem-solver with attention to detail? Do you enjoy working with individuals from varying backgrounds and industries? If so, this may be the position you have been looking for. We are seeking a meticulous individual who has a positive attitude, excellent customer service skills, and the ability to both work independently and as a member of a team. The ability to prioritize work, track progress, and execute timely follow up is critical. The position will be located at Camp Chamberlain in Augusta. This position presently serves as the Maine Army National Guard expert on all matters involving visitor control, works closely with facility security, and is a primary integrator of functional protection elements.
Primary responsibilities include:
+ Manages and records background check systems and documents. Verifies individual identity and detects potential conflicts to decrease security threats to personnel and assets.
+ Manages correspondence between the Department of Facilities Engineering and the Provost Marshal Office, vetting applicants, contractors, and employees within active engineering contracts through systematic background investigation.
+ Conducts Visitor Control Operations including screening and vetting of visitors and personnel in accordance with regulation and instructions as applicable with State/ Territory laws and statures.
+ Contributes to the development, review, and disposition of standard operating procedures and continuous improvement initiatives.
+ Manages the electronic key card system for the Maine National Guard. Serves as the focal point for the Access and Key Control Standard Operating Procedure.
+ Implements and enacts the Maine National Guard Active Shooter Program and Emergency Management Program.
+ Develop state-level unescorted access policies and procedures for Maine Army National Guard facilities.
+ Responsible for providing direct guidance to multiple security guards stations and uniformed personnel in charge of facility security in all Maine Army National Guard armories and facilities during times of crisis.
Skills or knowledge required:
+ Knowledge of basic security procedures and policies; including access control to monitor threats to facilities and assets.
+ Ability to pass a national-level background screening.
+ Ability to order equipment and supplies and track the orders; Ability to organize information and processes.
Minimum qualifications:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.
Preference will be given to those applicants:
+ Ability to establish and maintain effective working relationships
+ Ability to communicate effectively
+ Ability to write clearly and effectively
+ Knowledge of agency policy and procedure
+ Knowledge of the National Crime Information Center (NCIC) or similar database software to generate and maintain collection-based reports and records.
Contact information:
Questions about this position should be directed to: MAJ Robert Howard 207-430-5495 Robert.j.howard133.mil@army.mil
Application Instructions:
Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
+ Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
+ Health Insurance Coverage – The State of Maine pays 85%-95%of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find thepremium costs for you and your family, including the percentage of dependent coverage paid by the State.
+ Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
+ Retirement Plan– The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.09% for Confidential employees.
State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Source : State of Maine, Bureau of Human Resources
