Office Supervisor - St. Charles Community College

St. Charles Community College (SCC) is located just west of St. Louis, in the heart of growing St. Charles County. At SCC, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations.

SCC is seeking a full-time Office Supervisor in the School of Adult and Community Education with a 32 hour work week.

SUMMARY :

Serves as a supervisor of staff members of the school of Adult and Community Education in the day-to-day operations, including customer service, problem resolution, preparation and distribution of documents, mail distribution, office supply ordering and inventory, equipment monitoring, calendar management, travel management, and performing related tasks. May assist in monitoring expenditures of departmental budget. Responsible for scribing meeting minutes, proofreading tables and documents, and similar documents.

Assists the Dean or staff with the school's administrative activities by coordinating various administrative processes and projects. Serves as the primary contact of information for faculty, students, staff, and visitors. Organizes filing systems and collects school and college information and makes it available to department personnel and/or the public.

Organizes and maintains electronic filing systems, report maintenance and tracking, including academic course related information. May assist with developing and generating tables, charts, graphs, or other diagrams for reports and presentations. Provides the Dean with assistance with document distribution and publication, locating data sources, and back-up files routinely. Assists with data entry, coding, and similar tasks on organizational software supporting the Adult and Community Education school.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Serves as a supervisor of the school in the day-to-day operations. Serves as the primary contact of information for faculty, students, staff, and visitors.

Ensures the accuracy of data entry, data reporting, and all areas of program reporting to local, state, and federal agencies.

Assists the Dean or colleagues with the school's administrative activities by coordinating various administrative processes and projects

Organizes and maintains electronic filing systems, report maintenance and tracking, including data entry duties relating to AEL student enrollment, testing, and performance indicators.

Creates and publishes social media stories, ads and "posts." Manages the updates and corrections to the adult education website.

Collaborates with school staff to monitor proper allocation of school resources.

Assures compliance with college policy and external reporting agencies; identifies, writes, disseminates, and trains support staff in standard operating procedures.

Oversees local, state, and federal documentation including tracking attendance, monitoring testing and assessment, maintenance of electronic and paper student and program records. Oversees proper submission of instructor documents.

MINIMUM EDUCATION and/or EXPERIENCE

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months or more related experience and/or training; or equivalent combination of education and experience required.

PREFERRED EXPERIENCE

Three or more years office administrative experience and a Bachelor's degree.

St. Charles Community College is an Equal Opportunity Employer.