Office Systems Coordinator - Brightpoint
Fort Wayne, IN
About the Job
Are you looking for a rewarding work environment with great benefits, where you will impact the lives of others (as well as yourself)?
Position: Office Systems Coordinator
Location: Washington Blvd, Main Office
Hours: M-Th: 8:00 am- 5:30 p.m. Fri: 8:00 am - 12:00 p.m.
Starting Salary Range: $18.00 -24.00 hr
JOB SUMMARY
The Office Systems Coordinator provides administrative support to the President/CEO, Executive Team, and the Office Systems Manager.
JOB DUTIES
- Responsible for daily mail pick-up, sorting, dating, and distributing incoming mail.
- Daily stamping of outgoing mail and accurately charging postage to appropriate programs.
- Assists with the implementation of the organization's tracking system.
- Provides internal program support agency wide for Office Systems Programs.
- Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
- Initiates purchases and maintains office supplies for Executive Management.
- Assists with administrative support for board functions.
- Daily data entry of all incoming checks, cash, etc. into the check log database.
- Conserves Executive Management's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications; making meeting arrangements.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Maintains Executive Management's appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
- Provides general support equally to the President/CEO, VP of Administration, VP of Development Fund, VP or Community Service and the Office Systems Manager.
SKILLS AND QUALIFICATIONS
- Associate degree in business management, business administration, communications, or a related field. Appropriate combination of certificate programs or experience may be substituted in lieu of this requirement.
- At least two (2) years of administrative support experience, preferably in the not-for-profit sector. Five (5) years of administrative support experience preferred.
- Strong interpersonal and oral and written communication skills.
- Proficient in MS Word, Excel, Outlook, Power Point.
- Ability to type 35 WPM.
- Ability to manage multiple projects at once.
- When driving for Brightpoint, the employee must have a valid Indiana driver's license and must maintain minimum liability limits of $100,000/$300,000 on auto insurance.
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DATES FOR INTERNAL POSTING: FROM 08/05/2024 TO Until filled.
TENTATIVE DATES FOR EXTERNAL POSTING: 08/05/2024- Until filled.
APPROXIMATE DATE FOR POSITION TO BEGIN: IMMEDIATELY _______________________________________________________________________________
FOR FURTHER INFORMATION, CONTACT, HUMAN RESOURCES EXT. 206 or 213
APPLICATIONS ACCEPTED VIA THE INTERNET AT www.mybrightpoint.org