Operations Administrative Manager (remote based in CA OR CO) at Jobot
Denver, CO 80202
About the Job
remote
This Jobot Job is hosted by: Hanani Carlisle
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $60,000 - $100,000 per year
A bit about us:
A Real Estate Investment firm is looking to add an Executive Assistant to their team.
Ideal candidate will have strong writing, be detail oriented, and be the type of person that will dive into their research to come up with the best recommendation.
Working in PST hours
Why join us?
Job Details
Responsibilities Administrative • Manage executive calendars, schedule appointments, and coordinate meetings. • Prepare and edit correspondence, presentations, reports, and other documents. • Handle incoming calls, emails, and inquiries with professionalism and discretion. • Organize and maintain filing systems electronically. • Assist with special projects, research, and data analysis as needed. • Manage insurance policies, credit cards, and subscriptions. • Handle travel schedules, mailing and scanning of tax documents, and general remote office management. • Complete expense reports for key team members and office operations. • Management of IT consultant for company technology needs. • Personal assistance to key team members as needed. • Manage and monitor company licenses. • Plan and execute office events, meetings, and team-building activities. • Implement and enforce office policies and procedures to promote efficiency and compliance. • Review the latest technologies and provide recommendations for company optimization. • Be the go-to liaison for internal team used software such as Wrike. • Work with the third party Human Resources group to keep the company up-to-date on all HR policies. • Plan quarterly company offsites and holiday party, including any team gifts. Investor Relations • Prepare investment materials, presentations, and reports for investors and stakeholders. • Writing and preparing formatting for investor related memorandums. • Coordinate investor meetings, conference calls, and annual meetings through an investor database software. • Handle core event management, data management, mailing list management, and special ad hoc projects. • Maintain investor databases and records, ensuring accuracy and confidentiality. • Foster positive relationships with investors to enhance satisfaction and retention. • Facilitate holiday gifts for investors and the team. Marketing • Assist in creating marketing materials, including brochures, flyers, and digital content. • Manage LinkedIn account by creating content and fostering an online presence to engage with stakeholders and promote brand awareness. • Manage company website content and design. • Facilitate public relations through press releases with third-party vendors, company offsites, coordination of asset photography, and more. Real Estate • Work with Asset Management to create market surveys by calling competitor properties and putting together a recurring report. • Work with the team to support on ad hoc projects using Excel. Qualifications • Bachelor's degree in business administration, real estate, marketing, human resources, or related field preferred. • Ability to maintain a positive attitude and pivot quickly as needed. • Exceptional organizational and multitasking skills. • Excellent communication and interpersonal skills with the ability to interact effectively with diverse stakeholders. • Must display a high level of professionalism in person and on the phone. • Proficiency in Microsoft Office Suite and other relevant software applications. • Basic knowledge of Excel. • Knowledge of investor relations, marketing principles, and human resources practices. • Ability to maintain confidentiality and handle sensitive information with discretion. • Flexible, adaptable, and able to thrive in a fast-paced, dynamic environment. • Able to prioritize multiple projects at once and meet deadlines. • Must have strong communication, written and verbal skills. • From time-to-time, this position will require outside of standard business hours assistance when facing critical deadlines
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
This Jobot Job is hosted by: Hanani Carlisle
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $60,000 - $100,000 per year
A bit about us:
A Real Estate Investment firm is looking to add an Executive Assistant to their team.
Ideal candidate will have strong writing, be detail oriented, and be the type of person that will dive into their research to come up with the best recommendation.
Working in PST hours
Why join us?
- health
- dental
- vision
- PTO
- 401K
- remote work
Job Details
Responsibilities Administrative • Manage executive calendars, schedule appointments, and coordinate meetings. • Prepare and edit correspondence, presentations, reports, and other documents. • Handle incoming calls, emails, and inquiries with professionalism and discretion. • Organize and maintain filing systems electronically. • Assist with special projects, research, and data analysis as needed. • Manage insurance policies, credit cards, and subscriptions. • Handle travel schedules, mailing and scanning of tax documents, and general remote office management. • Complete expense reports for key team members and office operations. • Management of IT consultant for company technology needs. • Personal assistance to key team members as needed. • Manage and monitor company licenses. • Plan and execute office events, meetings, and team-building activities. • Implement and enforce office policies and procedures to promote efficiency and compliance. • Review the latest technologies and provide recommendations for company optimization. • Be the go-to liaison for internal team used software such as Wrike. • Work with the third party Human Resources group to keep the company up-to-date on all HR policies. • Plan quarterly company offsites and holiday party, including any team gifts. Investor Relations • Prepare investment materials, presentations, and reports for investors and stakeholders. • Writing and preparing formatting for investor related memorandums. • Coordinate investor meetings, conference calls, and annual meetings through an investor database software. • Handle core event management, data management, mailing list management, and special ad hoc projects. • Maintain investor databases and records, ensuring accuracy and confidentiality. • Foster positive relationships with investors to enhance satisfaction and retention. • Facilitate holiday gifts for investors and the team. Marketing • Assist in creating marketing materials, including brochures, flyers, and digital content. • Manage LinkedIn account by creating content and fostering an online presence to engage with stakeholders and promote brand awareness. • Manage company website content and design. • Facilitate public relations through press releases with third-party vendors, company offsites, coordination of asset photography, and more. Real Estate • Work with Asset Management to create market surveys by calling competitor properties and putting together a recurring report. • Work with the team to support on ad hoc projects using Excel. Qualifications • Bachelor's degree in business administration, real estate, marketing, human resources, or related field preferred. • Ability to maintain a positive attitude and pivot quickly as needed. • Exceptional organizational and multitasking skills. • Excellent communication and interpersonal skills with the ability to interact effectively with diverse stakeholders. • Must display a high level of professionalism in person and on the phone. • Proficiency in Microsoft Office Suite and other relevant software applications. • Basic knowledge of Excel. • Knowledge of investor relations, marketing principles, and human resources practices. • Ability to maintain confidentiality and handle sensitive information with discretion. • Flexible, adaptable, and able to thrive in a fast-paced, dynamic environment. • Able to prioritize multiple projects at once and meet deadlines. • Must have strong communication, written and verbal skills. • From time-to-time, this position will require outside of standard business hours assistance when facing critical deadlines
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Salary
60,000 - 100,000 /year
