Operations Administrator - McGrath

Do you have a strong vision of what the future of modular building might look like? Do you thrive on providing great customer service? Consider joining this booming industry with the talented team at Mobile Modular. Our high-quality, unique, cost-effective solutions put us at the forefront of the market, meeting even the most critical needs of today. Our solutions span applications across healthcare/medical, education, business, residential development and construction, retail and much more. As a division of McGrath, we see the potential not just in our product but in our people, too. 

“A Day in the Life”

Mobile Modular, a well-established company specializing in modular building rentals and sales, is currently seeking a highly motivated individual to perform a variety of administrative functions in our Livermore sales office.

“What You’ll Do”

• Meet the expectations and requirements of internal and external customers. 
• Establish and maintain effective relationships with customers and gain their trust and respect.
• Manages the contract approval process by working with sales, management, and customers to obtain executed contracts in a timely manner; responsible for obtaining approval and maintaining contract files in accordance with Company policies and procedures.
• Facilitate the credit approval process by working with the credit analyst and negotiating with customer on additional credit requirements.
• Obtain documentation (contracts, certificates of insurance, licensing, etc.) to set up new vendors and ensure existing vendors meet Company requirements. 
• Work with clients and management on lease extensions and negotiates rate increases. 
• Coordinate the execution of lease transferals; work with current lessee and prospective lessee to negotiate new contract terms and ensure a seamless and timely transition.
• Prepare and execute lease extension documents for current customers. 
• Facilitate the purchase of buildings for current customers wishing to purchase their leased units.
• Prepare documentation for changes in rental rate; work closely with Operations, Sales and Billing to ensure customer’s billing is correct following a modification to the original lease.  
• Obtain approvals and code invoices for payment.
• Administrative support for sales, operations, and management.
• Back up for receptionist by greeting visitors and answering phones in a friendly and professional manner.
• Filing.
• Sort and distribute mail and packages.
• Assisting with special projects, such as process improvements.
• Other tasks as assigned.

“Must Haves”

• Exceptional written and verbal communication skills.
• Demonstrated ability to provide outstanding customer service.
• Strong work ethic, positive attitude, and professional demeanor.
• Ability to perform well in a fast-paced setting.
• Ability to stay organized while navigating multiple applications and processes.
• Strong organizational and administrative skills.
• Competency in Microsoft applications including Word, Excel and Outlook.
• Able to work well as part of a team, helping with various tasks as required.
• High school diploma or GED required.
• Experience with administrative and clerical procedures.

    “Nice to Haves”

• Fluency in Spanish a plus.

  Special Considerations:

• Extended periods of time sitting and working on a computer.

“Perks”

• It’s a great place to work where you are given the space to share ideas and opinions and the bottom-line is “YOU” matter! 
• We value our employees' Quality of Life, and when it comes to mental health, recovery, and self-care, there is no one-size-fits-all approach that is why we provide resources where employees can find information on several wellness topics like nutrition, exercise, emotional health, and more!  
• We all need to rest and recharge that’s why in addition to vacation and sick time we also offer 10.5 company-paid holidays + 1 floating holiday! 
• We offer a variety of benefits that offer you flexibility and choice, a simple selection experience, and the ability to take control over your benefit spending.
• 401(k) Retirement Plan with Company Match.
• Life is unpredictable, having Company Paid Life Insurance and knowing that your loved ones will be protected financially in the event of an unexpected death can give you peace of mind.
• We also offer DailyPay, HSA, FSA, EAP and Pet Insurance!  

The specific pay rate and level, if applicable, will depend on the successful candidate’s qualifications, prior experience and location.  

A Message from Our CEO, Joe Hanna

At McGrath, diversity and inclusion are important to our culture and core values. One of our core values is that YOU matter. This means everyone in the company, inclusive of race, color, nationality, gender, orientation, and all else.  You are all important and critical to our operations and success. I believe cultivating a culture that is inclusive and embraces everyone is the right thing to do and as your leader, I’m committed to making this happen.

The pre-employment screening process includes social security verification and criminal background check.   All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, on the basis of disability and any other legally protected status.

Our company uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .

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