Operations Administrator - Optimal Inc.

***POSITOIN IS FULLY ONSITE***

Position Description:

Will be responsible for providing essential administrative support to the team while also leveraging analytical skills to gather, analyze, and present data insights, and contributing to operational efficiency. This is a dynamic position that requires a blend of organizational skills, attention to detail, data fluency, and a proactive approach to problem-solving.

Responsibilities:

• Manage calendars, schedule meetings, and arrange travel for team members.
• Prepare presentations, reports, and other documents.
• Manage email correspondence and handle incoming inquiries.
• Maintain documentation, including policies, procedures, manuals, rosters, and audits
• Assist with onboarding new team members and managing internal projects.
• Assist in scheduling and coordinating meetings, appointments, and events
• Manage and organize operational files, records, and databases
• Monitor and track operational expenses, supplies, and inventory
• Collaborate with other departments to ensure seamless communication and coordination
• Assist with the implementation of new operational procedures and workflows.
• Monitor operational performance and identify areas for optimization.
• Collaborate with team members to ensure smooth operations and a positive team environment.

Data Analysis and Reporting:

• Collect and organize data from various sources, including spreadsheets, databases, and data collecting platforms.
• Analyze data using appropriate tools and techniques to identify trends, patterns, and insights.
• Create clear and concise reports, presentations, and visualizations to communicate data findings to the team.
• Develop and maintain data dashboards and reports to track key performance indicators (KPIs).
• Assist with data-driven decision-making by providing insights and recommendations based on your analysis.

Skills Required:

• Experience as a Data Analyst, Administrative Assistant, Operations Administrator or in a similar role.
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint, and data visualization tools (e.g., Qlik sense, Power BI, Tableau).
• Strong critical, strategic, and analytical skills with experience working with data and using data analysis tools.
• Excellent communication and interpersonal skills, with a strong ability to explain complex data in a clear and concise manner.
• Ability to work independently and manage multiple tasks effectively.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills
• Ability to multitask, prioritize tasks, and work effectively in a fast-paced environment.
• Attention to detail and accuracy in handling documentation and records.
• Proactive and solution-oriented approach to problem-solving
• Experience with JIRA is a plus.

Experience Required:

• Experience as a Data Analyst, Administrative Assistant, Operations Administrator or in a similar role.
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint, and data visualization tools (e.g., Qlik sense, Power BI, Tableau).
• Strong critical, strategic, and analytical skills with experience working with data and using data analysis tools.
• Excellent communication and interpersonal skills, with a strong ability to explain complex data in a clear and concise manner.
• Ability to work independently and manage multiple tasks effectively.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills
• Ability to multitask, prioritize tasks, and work effectively in a fast-paced environment.
• Attention to detail and accuracy in handling documentation and records.
• Proactive and solution-oriented approach to problem-solving

Education Required:

• Bachelor's degree in data analytics, statistics, business management, business administration or equivalent related experiences.
• Advanced certification or degree in Automotive Technology is Preferred.