Operations Assistant - Our Saviour's Community Services

Our Saviour’s Community Services (OSCS) provides dignified shelter and housing for single adults and basic education classes to adult English language learners in the Phillips Community of South Minneapolis. OSCS takes its name from Our Saviour’s Lutheran Church, founded our programs in the early 1980s. In 2004, we became a legally and financially independent nonprofit. We are not a religious organization. Find more about OSCS at https://oscs-mn.org/ 

We offer employees the ability to make a meaningful contribution to the community. We offer a flexible, hybrid working environment. We also provide excellent benefits to full-time and part-time (20hours) employees, including generous Paid Time Off and Sick Time along with Paid Parental Leave; Paid Holidays; Medical, Dental, and Vision coverage Employer contributions toward premiums; Employer-paid Short and Long Term Disability and Life Insurance; professional development opportunities; voluntary benefit options including HSA; and participation in 401(k) retirement plan. 

This Role:  

The operations assistant reports to the Operations Manager and works toward ensuring a smooth business environment with the focus of providing admin support in various areas, so OSCS and its programs run smoothly, effectively and comply. We work across the entire organization as opposed to one program or department. The four buckets of work are: Property, Systems, Compliance, and Security. This position requires identifying operational risks and opportunities and providing solutions for the same together with relevant departments' help. 

This position will also execute the company's IT policy under the supervision of the Operations Manager and support managing the business's computing assets and infrastructure. They also issue company devices, such as laptops, to new employees and accept such accessories when people leave the business.  
 
As the position involves collaboration with different departments to increase overall work performance, strong attention to detail, communication skills and exceptional business acumen are needed.  

This position is non-exempt, full-time at 30-40 hours per week, and reports to the Operations Manager.  This position will give you the opportunity to work in a hybrid workplace, with the freedom to choose where they work, dividing their time between working from home and working from a central office and typically working Monday to Friday between 8 am-5 pm.   
 

Primary Duties and Responsibilities 

• Work closely with the operations manager to oversee daily business operations 

• Proactively recommend improvements to increase the performance of the department/organization. 

• Liaise with all departments to improve performance and work efficiency. 

• Compile reports and distribute them to relevant departments 

• Maintaining and upgrading existing hardware devices 

• Maintaining company assets, such as laptops, computers, storage devices and peripherals 

• Supports OSCS programs, managing staff and client requests for supplies. 

• Conducts weekly ordering through our vendors and occasional urgent ordering requests as needed. 

• Manages supplies procurement, storage, and inventory and maintains record-keeping systems. 

• Analyzes ordering and inventory patterns to achieve efficiency and cost savings. 

• Manages assembly and distribution of monthly baskets for Permanent Supportive Housing clients 

• Manages purchasing data and maintains pertinent accounting records 

• Coordinates IT maintenance, management-approved IT purchasing, and the installation and replacement of IT equipment for OSCS as a whole, under the direction of the Operations Manager 

• Other functions assigned by their manager 
   

Required Skills and Abilities 

• Knowledge of the non-profit industry  

• Excellent verbal and written communication skills 

• Proficiency in Microsoft Office applications 

• An eye for attention to detail 

• Ability to work effectively in a fast-paced environment 

• Exceptional analytical skills to sift through high volumes of data and information 

• Ability to work sitting down in front of a computer for long hours every day 

• Problem-solving skills 

• Communication and reporting skills 

• A passion for technology and innovation 

• Demonstrated cultural fluency and commitment to diversity. 

• Ability to lift up to 50 pounds 
   

Experience and Qualification Requirements: 

• High school diploma or GED certificate  

• Bachelor's degree (preferred) 

• Experience as an administrative assistant or in a related position 
   

Job Type: Full-time, non-exempt 

Pay range: $17 - $19 / hour 
 

Diversity, Equity & Inclusion 

OSCS is committed to providing a supportive, inclusive work environment. We are an EEO/AA employer and will not discriminate against any applicant or employee because of race, color, creed, religion, ancestry, national origin, gender identity, sexual orientation, disability, age, marital status, or status concerning public assistance. We acknowledge that experience is gained through various settings and valuable experience in addition to formal education and work history. 

Disclaimer. This job description only summarizes the typical job functions, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties of this position. The organization has the sole discretion to amend this job description at any time.

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