Operations Assistant (On-Site) - Bluegate Inc

We are looking for an Office Coordinator to help us with daily office and clerical tasks, ensuring that the office operations run smoothly, are successful in supporting other business activities and add maximum value to the organization.

You should be organized, competent and comfortable dealing with people. We also expect you to possess phenomenal communication skills and be able to carry out administrative duties with accuracy and speed.

Schedule (On Site) No remote work available for this position

Monday - Friday 

8:30am- 5:00pm

 

Office Coordinator responsibilities are:

• Help other teams with basic administrative tasks, such as redirecting calls, disseminating correspondence, scheduling meetings and so on

• Meet and support visitors when they arrive at the office

• Ensure that office workflow procedures are followed with maximum efficiency

• Manage files and records with the help of filing systems

• Control office expenditures and office contracts including rent, service and so on

• Undertake basic bookkeeping activities and update the accounting system

• Respond to customer complaints or issues

• Manage full shipping cycle.

 

Office Coordinator requirements are:

• 2+ years' experience of working on an Office Coordinator or other relevant position

• Significant experience with basic bookkeeping principles and office management systems and procedures

• Excellent knowledge of MS Office, back-office and accounting software

• Good practical experience with office equipment

• Experience in customer service

• Strong communication and interpersonal skills with good patience and professionalism

• Organized and reliable with prioritizing and multi-tasking abilities

• Associate's or College degree; BSc or BA in business administration or other relevant area will be a bonus