Operations Associate - 314 Action

Operations Associate

Starting Salary: $50,000 - $60,000 

Location: Washington, DC 

Travel Requirements: 0-10% 

Reports To: Senior Finance and Operations Manager

Position Summary

314 Action is the largest organization in the United States working to elect Democratic scientists to office at all levels of government, from the Senate down to local school boards. 

314 Action is looking for an Operations Associate who will play a critical role in ensuring the smooth functioning of the organization’s day-to-day operational and financial functions, while working closely with members of the Operations Department, Development Department and the Executive Team. This role requires a detail-oriented individual who can handle multiple tasks, manage complex schedules, and support the administrative and logistical needs of the organization.

Responsibilities Include

• Manage donor refunds, cancellations and chargebacks
• Check mail and process bank deposits
• Update records in donor database
• Compile regular fundraising and expense reports for budgeting purposes
• Provide support in donation tracking and reporting for fundraising teams
• Assist with bill/vendor payments and accounts payable
• Recruit for and manage organization’s paid internship program
• Draft, proofread, and distribute internal and external communications, including direct mail and online content as needed
• Assist with overall office operations, including managing supplies, equipment, and technology, ensuring the office environment is organized and conducive to productivity
• Respond to and/or forward incoming correspondence via email inbox, phone voicemail or other means to appropriate staff members
• Other responsibilities as required

Preferred Qualifications

• 1-2 years professional experience including in an operations, fundraising, or compliance focused role
• Ability to maintain a high level of confidentiality
• Strong attention to detail
• Ability to communicate well with others and follow through on tasks and initiatives
• Experience with Microsoft Word, Excel or Google Documents, Sheets required
• Experience with ActBlue and NGP preferred
• Experience with accounting software such as Quickbooks a plus
• Experience with email CRMs such as ActionKit a plus
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Strong interpersonal skills and ability to work in a team environment
• Ability to manage several tasks/projects at the same time

About 314 Action

314 Action is a grassroots community powered by over 400,000 donors working to elect scientists and other STEM candidates who will use science and facts to address some of our most pressing issues like climate change and health care. 

Since its inception in 2016, 314 has quickly become a leader nationally with its unique focus on candidate recruitment and early stage candidate support. In 2020, we helped flip U.S. Senate seats in Arizona and Colorado by drafting Capt. Mark Kelly and former Gov. John Hickenlooper to successfully run for office. In the 2022 cycle, we recruited and helped elect Rep Melanie Stansbury (NM-02) in a special election as well as Reps-elect Dr Yadira Caraveo (CO-08) and Eric Sorensen (IL-17). 

In total over 256 of our endorsed STEM candidates won their elections at all levels of the ballot in 2022, including 71 non-incumbents. We funded over $6 million towards our endorsed STEM candidates campaigns across 46 states at all levels of the ballot from school board to US Senate. 74% of our 2022 endorsed STEM candidates identify as women, people of color or LGBTQ.

Benefits (upon meeting eligibility criteria):

• 100% employer paid premiums for dental, vision, and platinum health insurance for employee, spouse and other dependents.
• 401k Retirement Plan with up to 6% employer matching
• $500 Quarterly Tech Stipend
• $50 Monthly Transit Benefit for eligible employees located in DC and Philadelphia.
• Up to 20 days of paid vacation time per year. 
• Up to 10 days of paid sick leave per year
• 14 paid holidays per year. Other religious holidays can be taken as extra paid days off for those who observe religions.

How to Apply

Interested candidates should apply online via this online application form. This announcement will remain posted until the position is filled. Please note that only those individuals whose qualifications match the current needs of this position will be considered applicants and will receive responses from 314 Action. Thank you for your interest.

Equal Employment Opportunity Policy

314 Action Fund provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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