Operations and Budget Coordinator - Florida Atlantic University
Boca Raton, FL
About the Job
Apply now to join FAU on its race to excellence.
For more information on everything FAU has to offer, please visit www.fau.edu/jobs.
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic University is seeking an Operations and Budget Coordinator - Boca Raton, FL.
Summary of Responsibilities:
+ Perform budget reports and track account balances.
+ Assist the Associate Director/Director of Research Programs by helping submit budget amendments, costing allocation changes, and accounting adjustments.
+ Provide administrative support to the Associate Director/Director of Research Programs, the Executive Director, and the Institute team.
+ Assist team by submitting expense reports, spend authorizations, and requisitions for purchasing.
+ Answer phone calls, schedule meetings, and attend to guests/students/office/lab issues when needed.
+ Maintain proper records of important documents.
+ Provide comprehensive support for the unit’s research lab facilities, including orders, repairs, and maintaining inventory of equipment.
+ Perform HR functions for the unit, including submitting job requisitions, assisting with recruiting and onboarding, helping pay student stipends, and helping submit visa application paperwork.
+ Cross-train and serve as a backup to the Office Administrator or other team members as needed.
+ Organization and facilitation of unit events, informational sessions, and general faculty meetings. Responsibilities include event planning, coordination with internal and external stakeholders, budget management, and post-event assessments to ensure continuous improvement in engagement and satisfaction.
+ May assist with research programs, grant tracking, and attend research trainings when needed.
+ Enter tuition waivers for students in accordance with university policy.
+ Assist with writing and editing newsletter material and assist with managing and updating the unit's website content to ensure accuracy, relevance, and engagement. This includes publishing news articles, creating flyers, updating research achievements, event information, and resource links. Collaborate with Research Communications to maintain site functionality, improve user experience, and enhance the visibility of departmental programs.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
+ State retirement options including tax-deferred annuities and Roth 403(b) plans.
+ State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
+ Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php
+ Sick Leave Pool Program
+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
+ Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf
+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
Explore Living in Palm Beach County
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: www.bdb.org/apartments
Minimum Qualifications:
Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
Preferred Qualifications/Skills:
Degree in finance, accounting, or business.
Experience in Research administration.
Experience using Workday.
Salary:
$55,000 - $65,000 per year.
College or Department:
ISENSE: Administration
Location:
Boca Raton
Work Days and Hours:
Monday - Friday, 8 a.m. - 5 p.m. Some nights and weekends as needed. In addition, some after hour meetings, and communication with faculty and director.
Application Deadline:
2024-10-21
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711
Florida Atlantic University is where your future begins.
With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.
To learn more about the vision and mission of FAU, please visit: www.fau.edu
In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.
Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.
Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.
Clery Act Information (https://www.fau.edu/police/clery.php)
Florida Statute 1010.35 - Screening Foreign Researchers
Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).
Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.
Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.
Source : Florida Atlantic University