Operations Coordinator - Adma Biomanufacturing Llc

ADMA Biologics is a biopharmaceutical company relentlessly committed to creating superior products for immunodeficient patients at risk for infection....Essentials of the Job

Coordinates and manages travel for Vice President of Plasma Operations, Senior Director of Operations & center staff located in the donor centers.

Maintain travel calendar.

Maintain appointment calendar; coordinate, schedule, and arrange meetings and conferences on behalf of the Vice President of Plasma Operations & Senior Director of Operations.

Full comprehension of office management software systems.

Designs and type general correspondence, memos, charts, tables, graphs, business plans, PowerPoint presentations, publishing documents, etc. Proofread documents for spelling, grammar, and layout and make necessary changes. Responsible for accuracy and clarity of final documents

Compose original correspondence, documents, reports, and presentations as directed; edit for clarity; proofread for accuracy and appearance; copy, mail, scan, fax, and/or overnight mail as needed. 

Organize, prepare, take notes, and send out follow up items from key critical meetings. 

Supports the donor centers with supply orders; office, soft goods, medical, etc.

Meeting arrangements may include reserving meeting space or hotel rooms, arranging meals or refreshments, and providing audio/visual equipment. 

Support high-level executives in their daily tasks. 

Act as a liaison by maintaining open communication. Answer all internal and external telephone calls, screen calls, redirect calls as needed, and take messages.

Relay urgent or sensitive calls; follow up to ensure proper response. Works independently and with a team on projects. Acts as project manager for special projects, which may include planning, scheduling, coordinating presentations and information, creating specialized reports, and disseminating information, materials, and meeting minutes.

Always maintain complete confidentiality.

Exercises sound judgment in addressing and proactively managing daily business issues with minimal direction.

Maintains an orderly, logical filing system and a digital filing system of business licenses, contracts, SOWs, and any other documentation to facilitate prompt retrieval of documents.  

Core Competencies/Behaviors:

Excellent writing and communication skills.

Must possess a “no job too small” attitude.

Initiative-taking and assertive approach to managing tasks and responsibilities.

Must be flexible, agile, and able to navigate successfully in a fast-paced, ever-changing environment.

Strong proficiency in Microsoft Office applications, including Excel and PowerPoint. Solid analytical, judgment, and critical-thinking skills. 

Interacts and communicates effectively with individuals at all levels of the organization. 

Maintains frequent contact with customers/public to provide information and solve problems. Coordinates projects with other external entities as needed.

Ability to exercise sound, independent judgment. Manages expense accounts, reconciles T&E expenses, authorizes expenditures such as travel, and manages petty cash fund. Routes mail and telephone calls to others. Decide which matters require the immediate attention of their executive, which can be handled by others, or which can be pushed to a later timeframe.

Ability to work overtime/flexible hours. Multiple priorities; rush projects on a moment’s notice.

Education Requirements: Bachelor’s degree required.

Experience Requirements: Requires five or more years of successful administrative experience, including at least three years at the senior executive level, preferably in a mid to large public corporation. Requires professional experience in working with senior-level executives within and outside the company, as well as customers, vendors, visitors, and others. 

In addition to competitive compensation, we offer a comprehensive benefits package including:

401K plan with employer match and immediate vesting

Medical, Vision, Life and Dental Insurance

Pet Insurance 

Company paid STD and LTD

Company Paid Holidays 

3 Weeks’ Paid Time Off (within the first year)

Tuition Assistance (after the first year)

Easily accessible to Tri-Rail

Free shuttle to the Boca Tri-Rail station

 

ADMA Biologics uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. 

 

ADMA Biologics is an Equal Opportunity Employer.