Operations Coordinator - El Paso County

Operations Coordinator


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Operations Coordinator






Salary




$39,750.00 - $57,780.00 Annually






Location




Colorado Springs, CO








Job Type




Full-Time






Job Number




2400538








Department




Public Health






Division




Administration








Opening Date




10/03/2024






Closing Date




10/10/2024 11:59 PM Mountain








FLSA




Non-Exempt











+ Description


+ Benefits


+ Questions








Need more information on completing a job application? See the EPC Application process here (https://admin.elpasoco.com/human-resources/#ApplicationProcess) .





Job Summary





BILINGUAL PREFERRED





Are you a detail-oriented professional with a passion for public health and operations? Join our team as a Public Health Operations Coordinator, where you'll play a vital role in ensuring smooth departmental operations and supporting our mission. In addition to managing records, coordinating facility projects, and onboarding new employees, you'll oversee the daily operations of the Public Health customer lobby, ensuring exceptional service and support through receptionist management. If you're skilled in multitasking, have strong communication abilities, and thrive in a fast-paced environment, this is your chance to make an impact while supporting the health and well-being of our community! APPLY TODAY!!!



Hiring Range: $39,750.00 - $44,000.00 annually


(salary to be commensurate with qualifications)



This position has an anticipated work schedule of Monday – Friday, 7:30am-4:30pm, subject to change. Under FLSA guidelines, this position is non-exempt.



Please be advised this position may close on or after 10/6/2024, without advance notice, should we receive a sufficient number of qualified applications



Assists the Operations Supervisor in maintaining operational and administrative efficiency departmental operations. Works closely with other departments in support of the operational goals and objectives.




Essential Duties/Responsibilities






+ Performs data entry into databases; updates and maintains records, files, documents, etc. Trains others on the database as needed.


+ Assures proper adherence to Record Retention Policy for all programs within the department and acts as liaison with the Records Center.


+ Determines appropriate response to requests for records maintaining compliance with applicable laws, regulations, policies, and procedures.


+ Serves as primary contact for issues and projects related to departmental operations and/or; coordinates with the appropriate personnel. Tracks facility.


+ Ensures employees have an operational working environment; coordinates employee moves and new employee workstation set-ups.


+ Facilitates cubical reconfigures, building renovations, remodeling, and construction projects; schedules appropriate contractors as needed.


+ Works with Digital, Strategy & Technology (DST) to resolve computer issues and troubleshoot problems.


+ Coordinates and provides all onboarding and offboarding of employees.


+ Deploys, tracks, and assists new employees with set up of all cell phone and laptop equipment.


+ Coordinates the distribution and maintenance of all building and room keys for locations.


+ Ensures accuracy of cell phone statements; communicates with cell phone providers regarding contracts, billing and potential discrepancies, upgrades agency-wide cell phones as required.


+ Tracks and manages operational contracts, including document destruction, facilities software, medical equipment maintenance, medical waste destruction, water distribution, copier lease and maintenance, and county subcontractors.


+ Prepares and assists with applicable meetings, committees, and work groups.


+ Performs quarterly agency safety inspections and resupply First Aid kits.


+ Assists with vendor selection for repair of departmental equipment.


+ Provides Fleet support services, including signing out reserved fleet vehicles to employees; confirming that employees are eligible to drive; remediating gas P-card billing; and scheduling repairs and recalls as needed.


+ Provides routine administrative support. Prepares, types, and proofreads detailed and special correspondence, memorandums, and other documents from brief instructions or notes.


+ Perform other duties as required.




Supervision Exercised:This classification does not have supervisory authority and requires no supervision or direction of others.



Supervision Received:Receives intermittent supervision. This classification normally performs the job by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor is expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.




Qualifications



Knowledge, Skills & Abilities



+ Working knowledge of Microsoft Office programs, including Word, Excel, Outlook, and Access.


+ Strong time management skills with attention to detail. Must possess strong grammar, spelling, and punctuation skills.


+ Ability to work with frequent interruptions, ability to organize, coordinate, and prioritize tasks and move between projects on short notice.


+ Ability to demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns.


+ Ability to communicate effectively and establish strong working relationships with staff, County employees, clients, and the public. Ability to provide excellent customer service.


+ Ability to maintain confidentiality.


+ Ability to compile and maintain accurate records and reports.


+ Ability to work independently and in a team environment.


+ Maintain regular and punctual attendance.




Required Education & Experience


+ High school diploma or equivalent education.


+ Two years of experience in operations coordination, facility coordination, or related experience.


+ Associate’s degree in a related field may substitute for one year of the required experience.


+ Bachelor’s degree in a related field may substitute for two years of the required experience.






Preferred Education & Experience


+ Records management, administrative support, and/or program coordination experience.




Licenses/Certificates


+ Must possess and maintain a valid driver's license.




Pre-Employment Requirements


+ Must pass conditional post offer background investigation, motor vehicle record check, drug screen, and physical examination.






Work Conditions



Duties are primarily performed in an office environment; some travel may be required. Ability and willingness to respond to sensitive situations twenty-four hours a day, seven days a week, and carry a cell phone. Must be able to safely lift and carry up to 25 pounds.


The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. Changes to this document may only be made by a member of the Human Resources Department.









VISION


El Paso County will be a trusted regional leader known for excellence in county service delivery.


PURPOSE


We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive.


El Paso County is an E-Verify and Equal Opportunity Employer.


El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.