Operations Coordinator - Breathe Pennsylvania

Organization Overview: Breathe PA helps residents of western Pennsylvania achieve and maintain optimal lung health through education, prevention, and direct services.

Responsibilities and Qualifications: The Operations Coordinator provides organization-wide operational support, with a wide-reaching impact across all key functions including executive, finance administration, human resources administration, IT systems administration, and manages key systemic projects for the leadership team under the direct supervision of the Executive Director.

Responsibilities include:

Financial Management

• Serve as liaison to Breathe PA’s outsourced finance contractor
• Prepare reconciliations of corporate credit accounts
• Prepare staff timekeeping and expense reports in electronic database
• Support organizational annual audit
• Manage petty cash Development

Human Resources Management

• Maintain accurate and timely benefit accrual information
• Support new hires with benefit administration
• Support time keeping system for organization
• Serve as liaison to Breathe PA’s outsourced human resource contractor
• As directed, help to develop, implement, and review operational policies and procedures
• Help promote an organizational culture that encourages top performance and high morale

Systems

• Serve as liaison to Breathe PA’s outsourced technology contractor
• Asset management for organization
• Troubleshoot technology issues and develop/update best practice procedures
• Recommend, document, and follow internal processes and practices

Organizational

• Support the Executive Director in Board of Directors management and operations
• Manage organization’s Pennsylvania Association of Nonprofit Organizations (PANO) accreditation and membership
• Oversee general office operations including print and electronic correspondence, supply and technology management, contract administration, cover main phone line when requested
• Coordinate scheduling, logistics, materials, set-up, and follow-up for internal and external meetings
• Perform other duties as assigned by Executive Director

Qualifications: The ideal candidate is highly organized, a problem solver, enjoys managing multiple projects with demonstrated ability to work independently in a fast-paced, dynamic environment, meet multiple concurrent deadlines, has excellent communication skills, enjoys working with team input, has a sense of humor and has the following:

• Bachelor’s degree preferred
• 3-5 years of related experience
• Experience with database systems and comfort with learning, implementing, and teaching use of technology
• Command of MS Office programs
• A successful track record in setting priorities
• Keen analytic, organization and problem-solving skills which support and enable sound decision making
• Ability to work as a team including effectively manage up and sideways
• Effective time management skills
• Discretion and respect for information privacy
• Personal qualities of integrity, credibility, and dedication to the mission of Breathe PA
• Ability to obtain and maintain State and Federal clearances as required for this position
• Ability to travel by automobile when requested. Ability to possess and maintain a valid Pennsylvania driver’s license
• Ability to lift up to 30 pounds
• Understanding of Breathe PA policies procedures mission goals objectives and organization values as acquired through organization handbook written policies and on the job site experience

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