Operations Coordinator (Front Office Admin) - Rise Baking Company

Job Purpose Provide support to the Operations team, owning several key programs that are essential to day-to-day operations, utilizing cross-functional expertise in a fast-paced environment. Execute the ongoing administrative functions of the front office. Essential Functions Safety/Environmental + Coordinate and support safety and environmental programs + Participate in safety committee meetings, track meeting minutes and monthly inspection checklists + Schedule and coordinate Safety trainings and activities + Manage first-aid supplies (US Compliance) + Attend environmental meetings/audits, take minutes and send action item reports + Coordinate annual Safety shoe program + Oversee uniform program + Schedule annual hearing tests, fit tests, industrial hygiene and dust assessment + Manage LOTO certifications and recert log Office/Admin + Oversee inventory, ordering and organization of office and operations supplies + Maintain and organize kitchen supplies + Update communication boards with up-to-date information + Coordinate lunches for visitors and meetings + Greet and direct unsolicited visitors + Prepare outgoing mail and sort and distribute incoming mail + Assist with scheduling pickup orders with Fed Ex and USPS + Oversee document storage and shredding program + Manage Avanti market program + Activities involvement team member Finance/AP + Issue PO's and receiving for utilities, uniforms, supplies/multiple vendors + Resolve issues related to supplier non-payment + Maintain contractor safety records including certificates of insurance for vendors + Reconcile temp labor hours to match billing + Point of contact for past-due invoices, Rise AP and vendors + File renewals and maintain log of all business licenses, permits, inspection reports and certifications Other + Comply with all food safety requirements, trainings, policies, and procedures + Perform other job-related duties as assigned Qualifications (Education, Experience, Competencies) + 3-5 years administration experience preferably in a manufacturing environment + Proficient in Microsoft Office Programs + Ability to maintain confidential information + Ability to effectively communicate with multi-level personnel as well as suppliers, customers, and their representatives + Ability to work cross-functionally, convey complex issues, and maintain confidentiality + Ability to organize, manage multiple priorities, and maintain high attention to detail in a fast-paced environment + Ability to think quickly and handle frequent change + Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision Monday - Friday 8:00 am - 4:30 pm