Operations Coordinator - JR27936-3800 - The University of Chicago
Chicago, IL
About the Job
This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12279523 Department
BFI - Finance and Operations
About the Department
Inspired by our namesakes, Nobel Laureates Gary Becker and Milton
Friedman, who believed that economic research could help improve the
world, the Becker Friedman Institute for Economics aims to foster
frontier research and apply those findings to achieve global impact. BFI
brings together researchers from the Booth School of Business, the
Kenneth C. Griffin Department of Economics, the Harris School of Public
Policy, the Law School, and the entire University of Chicago Economics
Community to leverage robust data, apply cutting-edge analytical tools,
and uncover novel insights on the world's most difficult economic
problems. BFI then bridges the divide between academic researchers and
relevant policy makers by translating and packaging rigorous research
into accessible formats and proactively sharing those findings with
decision-makers and thought leaders in business, government and
nonprofit institutions. In this way, BFI has the potential to play a
significant role in meeting the most difficult challenges facing the
global community.
Job Summary
The Becker Friedman Institute for Economics (BFI) is seeking an
Operations Coordinator to perform a diverse set of critical
administrative, operational, and strategic duties in support of the
institute's day-to-day operations. The incumbent oversees all aspects
of routine operations; manages access and use of the physical office
space; orders IT equipment and other supplies as needed by BFI staff.
While also assisting leadership with a range of responsibilities as well
as those related to the BFI Predoctoral Research in Economics Program
(PREP); and assists as needed and perform routine financial duties.
Under general direction the Deputy Director and Executive Assistant,
this person will ensure high-quality administrative support for staff,
visitors and all constituents.
This position provides business support within established procedures
regarding office and location support activities. Identifies, enhances,
and follows specific processes and procedures to maximize the
efficiencies for which the support is being provided by working
autonomously within established procedures and practices. Ensures the
correct functioning of facilities, office and/or business support
services.
Responsibilities
Provides daily professional support of a large and growing institution
by supporting leadership, finance, human resources, and communications
teams on a wide range of key functions that enable overall success,
including oversight management and day-to-day purchase of supplies,
goods and services; event and project support; IT and other equipment
inventory tracking; and overall office management (IT, telecom, vendor
engagement, etc.).
Oversees and maintains the physical office space, ordering equipment
repairs, upgrades, and office supplies.
Ensures that all equipment, computers, monitors, tablets, etc. are
functioning, inventoried, distributed and securely stored.
Independently performs high-level administrative duties, resolves many
office problems, and facilitates solutions, conferring with supervisor
to resolve the most complex issues. Tracks access, use and availability
of approximately 30 offices used by short-term visitors, fellows,
researchers, and staff; manages building access in coordination with the
Manager, Visitor Program.
Manages all keys and short-term access cards, includes ordering new keys
and cards, providing keys to new arrivals, and collecting them upon
departure. Also serves as the main contact for office and building
lockouts.
Works with facilities on repairs and areas needing preventive
maintenance.
Oversees telephone services, email correspondence, and mai and package
distribution. Assists on financial duties in coordination with the
Deputy Director, Director Operations, Executive and Administrative
Assistants.
In cooperation with the Assistant Director of Human Resources,
coordinates IT equipment, keys, IDs, and phones for new hires and
assists with the general onboarding as needed.
Works with Social Services Computing Systems (SSCS) and IT Services to
update machines and add new employees into the system.Maintains
printers/copy machines and tracks BFI equipment.
Assists in managing daily operation of the office and may assist in
developing administrative goals and policies. Prepares write ups for
recommendations for operational and administrative problems. Prepares
administrative reports.
Provides coverage and support during events related to programming and
orientation. Serves as a resource to office staff on office procedures
and compliance protocols.
Works with Finance team to process purchase orders and GEMS expense
reports. Provides management with regular updates and ensures that
spending limits are adhered to and are within budget.
Assists the Program Director of Pre-doctoral Fellows Program with some
routine and complex assignments for the unit usually in the areas of
finance, event planning or support services.
Point of
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12279523 Department
BFI - Finance and Operations
About the Department
Inspired by our namesakes, Nobel Laureates Gary Becker and Milton
Friedman, who believed that economic research could help improve the
world, the Becker Friedman Institute for Economics aims to foster
frontier research and apply those findings to achieve global impact. BFI
brings together researchers from the Booth School of Business, the
Kenneth C. Griffin Department of Economics, the Harris School of Public
Policy, the Law School, and the entire University of Chicago Economics
Community to leverage robust data, apply cutting-edge analytical tools,
and uncover novel insights on the world's most difficult economic
problems. BFI then bridges the divide between academic researchers and
relevant policy makers by translating and packaging rigorous research
into accessible formats and proactively sharing those findings with
decision-makers and thought leaders in business, government and
nonprofit institutions. In this way, BFI has the potential to play a
significant role in meeting the most difficult challenges facing the
global community.
Job Summary
The Becker Friedman Institute for Economics (BFI) is seeking an
Operations Coordinator to perform a diverse set of critical
administrative, operational, and strategic duties in support of the
institute's day-to-day operations. The incumbent oversees all aspects
of routine operations; manages access and use of the physical office
space; orders IT equipment and other supplies as needed by BFI staff.
While also assisting leadership with a range of responsibilities as well
as those related to the BFI Predoctoral Research in Economics Program
(PREP); and assists as needed and perform routine financial duties.
Under general direction the Deputy Director and Executive Assistant,
this person will ensure high-quality administrative support for staff,
visitors and all constituents.
This position provides business support within established procedures
regarding office and location support activities. Identifies, enhances,
and follows specific processes and procedures to maximize the
efficiencies for which the support is being provided by working
autonomously within established procedures and practices. Ensures the
correct functioning of facilities, office and/or business support
services.
Responsibilities
Provides daily professional support of a large and growing institution
by supporting leadership, finance, human resources, and communications
teams on a wide range of key functions that enable overall success,
including oversight management and day-to-day purchase of supplies,
goods and services; event and project support; IT and other equipment
inventory tracking; and overall office management (IT, telecom, vendor
engagement, etc.).
Oversees and maintains the physical office space, ordering equipment
repairs, upgrades, and office supplies.
Ensures that all equipment, computers, monitors, tablets, etc. are
functioning, inventoried, distributed and securely stored.
Independently performs high-level administrative duties, resolves many
office problems, and facilitates solutions, conferring with supervisor
to resolve the most complex issues. Tracks access, use and availability
of approximately 30 offices used by short-term visitors, fellows,
researchers, and staff; manages building access in coordination with the
Manager, Visitor Program.
Manages all keys and short-term access cards, includes ordering new keys
and cards, providing keys to new arrivals, and collecting them upon
departure. Also serves as the main contact for office and building
lockouts.
Works with facilities on repairs and areas needing preventive
maintenance.
Oversees telephone services, email correspondence, and mai and package
distribution. Assists on financial duties in coordination with the
Deputy Director, Director Operations, Executive and Administrative
Assistants.
In cooperation with the Assistant Director of Human Resources,
coordinates IT equipment, keys, IDs, and phones for new hires and
assists with the general onboarding as needed.
Works with Social Services Computing Systems (SSCS) and IT Services to
update machines and add new employees into the system.Maintains
printers/copy machines and tracks BFI equipment.
Assists in managing daily operation of the office and may assist in
developing administrative goals and policies. Prepares write ups for
recommendations for operational and administrative problems. Prepares
administrative reports.
Provides coverage and support during events related to programming and
orientation. Serves as a resource to office staff on office procedures
and compliance protocols.
Works with Finance team to process purchase orders and GEMS expense
reports. Provides management with regular updates and ensures that
spending limits are adhered to and are within budget.
Assists the Program Director of Pre-doctoral Fellows Program with some
routine and complex assignments for the unit usually in the areas of
finance, event planning or support services.
Point of
Source : The University of Chicago
