Operations Manager- Accounting & Purchasing - Prime Headhunting & Recruiting, Inc.

Job Summary:

This is a unique hybrid role combining responsibilities of an Office Manager and Senior Accountant. The position is responsible for overseeing all accounting, human resources, payroll, and purchasing functions while managing the daily operations of the company and its employees.

Education and Experience:

• Bachelors degree in Accounting, Finance, or related field preferred.
• Experience with databases, financial data entry, and payroll.
• Strong organizational and time management skills.
• Proficiency in MS Office (Word, Excel).
• Adaptability to work with both software and paper-based financial, inventory, and operational systems.
• Ability to work independently with attention to detail and multitask effectively.

Key Skills:

• Accounting & Finance: Knowledge of economic and accounting principles, financial data analysis, accounts receivable/payable, payroll, and general ledger maintenance.
• Computer & Paper-Based Systems: Proficient in modern accounting software like Comet and Microsoft Office (Word, Excel), while also capable of navigating and managing physical paper records, including filing and tracking financial, inventory, and operational data.
• Communication: Effective in both written and verbal communication. Able to interact professionally with customers, vendors, and staff.
• Problem Solving: Strong analytical, critical thinking, and decision-making abilities.
• Customer Service: Address client needs, resolve issues, and maintain client commitments.
• HR & Leadership: Oversee employee relations, performance management, and company compliance with state/federal regulations.

Key Responsibilities:

• Perform financial statement preparation, journal entries, and month-end closing.
• Manage accounts payable/receivable, payroll, and inventory control.
• Maintain and organize both digital and physical records, ensuring accuracy and compliance with audit requirements.
• Communicate with vendors for pricing and place purchase orders.
• Process new employee paperwork, track attendance, and handle benefit enrollment.
• Ensure compliance with company policies, safety protocols, and HR regulations.
• Liaise with auditors and assist in annual audits.
• Adapt to transitioning between paper-based and digital systems, managing both efficiently.
• Other duties as assigned by management.

Tools & Technology:

• Comet (database and accounting system)
• Microsoft Office Suite (Word, Excel)
• Rackspace (email management)
• Multi-line phone system, walkie-talkie for internal communication
• Experience managing physical paper records for financial, inventory, and operational purposes

Work Environment:

• Office setting with occasional exposure to loud noises and machinery on the production floor.
• Frequent sitting, walking, and use of computers; occasional lifting up to 50 lbs.
• Must be comfortable navigating both physical and digital records in the daily operations.

Note: This job description is not all-encompassing and may be adjusted based on business needs.

This version emphasizes the hybrid nature of the role as both an Office Manager and Senior Accountant.

Salary Range: $75,000-$100,000/annually based on experience

Benefits: health, dental, short-term disability, long-term disability, life insurance, 401k, paid time off (holidays, vacation, personal and sick time).

Hours: Flexible Monday-Thursday work schedule