Operations+Manager - Cactus+Park+Elementary+Public+Charter+School

Who We Are
Cactus Park Elementary is the second school of the nationally-celebrated pilotED Schools network which opened in the 2022-2023 school year. At Cactus Park Elementary, we strive to center the voices and experiences of our students and their families as we further the academic excellence, social identity development, and civic engagement of our students. From our daily identity-based curriculum to our on-campus farm, Cactus Park Elementary provides an inclusive, enriching lifestyle for our students and families to forever interrupt generational cycles of poverty.

What You’ll Be Doing
The Operations Manager will serve as a critical member of the Cactus Park Elementary leadership team with diverse responsibilities for high-quality school startup. The Operations Manager will lead the implementation of school-specific and region-wide systems, working in close collaboration with the Principal, Leadership Team and the pilotED Foundation.  The Operations Manager will report directly to the Principal. The Operations Manager aims to ensure that all school and business operations run seamlessly so that teachers and leaders can focus as much attention as possible on instruction. To make that possible, the Operations Manager will consistently follow through on key responsibilities associated with campus operations, enrollment, staff engagement, attendance, facility, risk management, finance, information technology, and collaborate with academic leaders to inform operational decisions.

Roles & Responsibilities
What follows are the core responsibilities of the Operations Manager. However, given the complexity of school founding, an “all hands on deck” mindset is paramount, and the Operations Manager should expect to perform responsibilities outside what is captured here.

Systems

• Create and lead in collaboration with team members on systems related to transportation, arrival and dismissal, visual culture, nursing services, and meal services; 
• Manage technology inventory (eg tracking. asset tag, disposals) and distribution to staff in collaboration with the Office Manager
• Maintain and support facility operations, repairs, and other needs alongside Facilities Manager
• Manage vendor relationships (utilities, copiers, etc.)
• Oversee student attendance
• Guide school-based recruitment and re-enrollment responsibilities 
• Collaborate with the leadership team to respond to safety incidents
• Lead school-based efforts and compliance with building access, front-office safety protocols, monthly drills, and staff training.
• Ensure expenses stay within board approved budget, and manage purchasing process
• Collect and manage petty cash for various events (e.g. field trips, uniform, etc.)
• Oversee school compliance and reporting
• Collaborate with financial back office regarding payroll, benefits and purchasing

Team & Leadership

• Lead the operational vision for the school
• Meet regularly with the campus operations team including the operations assistant, facilities manager, school nurse, bus drivers, technology team, and recess coach to collaborate on problem-solving and planning
• Oversee and maintain the comprehensive school calendar 
• Lead onboarding for new employees by creating an onboarding schedule, providing new staff training sessions, and building tours
• Manage staff absence procedures
• Create and organize staff culture events
• Meet with and receive support and feedback regularly from team members of the pilotED Foundation

Community

• Be the “face” of pilotED Schools and act on behalf of school administrators when necessary;
• Lead the planning and execution of family engagement initiatives, communications, and events
• Update website with pertinent information for current and perspective families
• Create vision for social media engagement on behalf of the school
• Execute and oversee any school-based fundraising efforts

Who We’re Looking For


Mission Requirements

• Entrepreneurial mindset with a passion for creating systems, working as a team, and being a part of a growing organization;
• Proven track record of ambitious results in previous roles 
• Customer-service orientation, excellent teamwork and communication skills, and ability to build effective partnerships across the organization
• Methodical and organized approach to work. Able to build complex yet understandable and explainable financial models, budgets and reports
• Intellectual curiosity: self-driven to continuously update skills set, learn new analytical and financial modeling skills, new tools, and better ways to do the job
• Ability to transform raw data and information into insights and recommendations
• Quick-thinker, solutions-oriented, and thrives in a fast-paced environment;
• Committed to meeting the needs of a diverse population including race, gender, ability, religion, sexual orientation, geography, and any other identity-based attributes;
• Committed to restorative justice and identity development approaches;
• Willingness to grow through ongoing constructive feedback and professional development;
• Committed to engaging and/or lead in community and school events;
• Committed to building relationships with students, families and coworkers and create a dynamic environment.

Knowledge/Skill Requirements

• Bachelor’s Degree required: Experience or degree in education, communications, or business is preferred.
• Strongly preferred: Five (5) or more years of experience working on a role involving finance, operations, technology, and transportation.
• Fluency in Google suite, and Microsoft office skills.
• Experience coaching, managing or leading a team of adults 
• Excellent organization skills and consistency in meeting deadlines;
• Language: English proficiency required; bilingual in Spanish preferred;
• Physical Requirements: While performing the duties of this job, the employee is regularly required to talk and hear.  The employee frequently is required to sit and reach with hands and arms.  The employee is frequently required to stand and walk.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus;
• Must pass all federal and state background checks.

Salary & Benefits

• Base salary starts at $65,000+
• Comprehensive health benefits
• NVPERS
• Holiday, recreation and performance-based bonuses
• Cell phone contributions

Equal Opportunity Employer

pilotED Schools is an equal-opportunity employer that actively seeks to hire and retain a diverse, passionate, and dedicated team. We do not discriminate on the basis of race, color, national origin, marital status, religion, sex, age, sexual orientation, disability, or any other protected status. All employment decisions will be made solely on the basis of the individual's qualifications as related to the requirement of the position being filled.