OPERATIONS SERVICES COORDINATOR

The Public Schools of Brookline, MA September 2024

DESCRIPTION

The Public Schools of Brookline, MA (PSB) is seeking a dynamic individual for the position of Operations Services Coordinator.This role collaborates closely with School and Town Departments in ensuring safe and efficient school facilityoperationsandtransportationservices,andallotherrelatedworkasrequired.

Essential Duties and Responsibilities

Facilites

• Work with the Town Building Department, HVAC Department, and vendors for proper daily maintenance,
• improvements, repairs, and renovations to existing school buildings.
• Coordinate and schedule the upkeep, repair, maintenance of school buildings, ensuring a safe environment for all
• users.
• Conduct regular inspections of buildings to maintain high standards of safety and functionality.
• Supervise the preventative maintenance program, updating the work order system for equipment, materials, and
• services, overseeing the distribution and timely completion of work orders.
• Monitor compliance with local, state, and federal regulations, including fire, building, ADA codes.
• Supervise the planning and execution of minor construction and renovation projects through completion and
• close out, including attending meetings, and communicating with internal and external stakeholders.
• Ensure projects are completed on time, within budget, and to the highest quality standards.
• Assist with developing and implementing long-term capital improvement plans and establish priorities for
• operations (moving, furniture and equipment ordering, etc.), maintenance, and other projects.
• Support the Director with leases and service contracts in accordance with the school needs and operating budget.
• Assist with monitoring and tracking project schedules, asset inventories, Department budgets and annual
• expenditures; running reports; performing financial analysis, spending trends; preparing purchase orders; and
• researching cost savings options.
• Provide quality assurance, respond to questions, requests, customer service concerns, and complaints, and refer
• any unresolved issues to the Director.
• Communicate effectively and regularly with the Director of Operations to keep them aware of all ongoing
• operations, situations and events.
• Participate on various School and/or Town committees, representing the Director.

Transportation

• Serves as a District liaison to bus vendors.
• Work with the Principals, school staff, Special Education Department, Homeless, and BEEP staff, on route
• development, stop creation, stop changes and arrival drop off and dismissal pick up.
• Work closely with the Town’s Transportation Department and Brookline Police Department on the safety of all
• new bus stops and securing any signage needed or recommended.
• Ensures service providers are providing services in a safe, timely manner and that all vehicle safety inspections
• are submitted
• Verifies that all driver background checks are completed and drivers are current with the appropriate
• endorsement to transport school children.
• Utilizes routing software and GPS to plan bus and van routes.
• Project cost calculations to build budget and cost estimates for services.
• Collects data and creates backup documentation support cost estimates for budget building and timely collection
• and sign-off of monthly or biweekly vendor invoices.
• Uses the PSB’s student database system to determine ridership; updates system to reflect actual ridership.
• Rides AM and PM routes as needed during the school year.
• Collaborates with Principals and other District personnel on safety concerns, student discipline, etc.
• Attends professional associations/affinity group meetings and workshops.
• Education and Experience:
• Associate’s Degree required. Bachelor’s degree preferred.
• Three to five years of related experience of facilities management, project management and planning, building
• and office operations, and logistics experience, preferably in a supervisory capacity. An advanced degree will be
• considered in lieu of equivalent years of experience.
• Municipal experience preferred or an equivalent combination of education and experience.
• Massachusetts Certified Public Purchasing Official (MCPPO) certification preferred.
• Experience with routing software preferred.
• Knowledge, Ability and Skill:
• General knowledge of building maintenance processes, construction principles, procurement policies, and
• building systems.
• Demonstrated skill in project management and use of technology to identify and analyze key performance
• metrics.
• Ability to read and interpret construction drawings, plans, and specifications.
• Strong problem-solving, leadership, and organizational skills.
• Ability to resolve conflicts and maintain harmonious working relationships throughout the organization and with
• other agencies and departments.
• Excellent communication skills, both oral and written.
• Maintain effective communication with staff, building occupants, committees, management, other Departments
• including Heating, Ventilation and Air-Conditioning (HVAC), vendors, and the public.
• Must be, or become knowledgeable about state and federal student transportation laws and regulations.
• Proficiency in computer applications, including Google docs, word processing, and spreadsheets.
• Strong budget planning and management skills.
• Ability to manage multiple tasks and prioritize effectively. Strong initiative and follow-through.
• Possession of a Massachusetts Class D valid motor vehicle operator’s license.

Compensation and Benefits:

• Competitive salary range of $80,000 to $92,500. Salary based on qualifications and experience.
• Competitive benefits package including health insurance, retirement plans, and paid time off.
• Opportunities for professional growth and development.