Operations Specialist - George Mason University
Fairfax, VA
About the Job
Department: Cross Functional
Classification: Admin Office Specialist 3
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 03
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The units directly under the Senior International Officer (SIO) are the Global Education Office (GEO) and International Enrollment Partnerships (IEP); in addition, there is close collaboration with other international-focused units at the university such as INTO Mason, Mason Korea, and Office of International Programs and Services (OIPS). These units collectively support the internationalization efforts of the university and in support GMU's Strategic Plan, serving both students studying abroad, as well as international students coming to Mason.
About the Position:
The primary purpose of this position is to manage the unit's day-to-day operations (including some fiscal elements in conjunction with Provost Office Budget) and oversee projects with under the direction of the Administration, Finance and Human Resources Manager. This position is critical to ensuring the smooth daily operations of a fast-paced and constantly changing unit. This position reports to the Manager, Administration, Finance and Human Resources, but also collaborates with GEO Senior Leadership Team, including the SIO & Executive Director; Associate Directors and Assistant Directors related to the GEO operational functions. This position's responsibilities include, but are not limited to, ensuring efficient office administration and faculty contracts, performing HR tasks related to GEO student wage. non-student wage, graduate professionals, staff, faculty and adjunct faculty. Additionally, this position is responsible for monitoring and maintaining equipment and other resource inventories, as well as serving as the unit's administrative liaison across Mason, including facilities, telecommunications, information technology, key/card access, print services, surplus, etc.
Responsibilities:
General Office Management
Classification: Admin Office Specialist 3
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 03
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The units directly under the Senior International Officer (SIO) are the Global Education Office (GEO) and International Enrollment Partnerships (IEP); in addition, there is close collaboration with other international-focused units at the university such as INTO Mason, Mason Korea, and Office of International Programs and Services (OIPS). These units collectively support the internationalization efforts of the university and in support GMU's Strategic Plan, serving both students studying abroad, as well as international students coming to Mason.
About the Position:
The primary purpose of this position is to manage the unit's day-to-day operations (including some fiscal elements in conjunction with Provost Office Budget) and oversee projects with under the direction of the Administration, Finance and Human Resources Manager. This position is critical to ensuring the smooth daily operations of a fast-paced and constantly changing unit. This position reports to the Manager, Administration, Finance and Human Resources, but also collaborates with GEO Senior Leadership Team, including the SIO & Executive Director; Associate Directors and Assistant Directors related to the GEO operational functions. This position's responsibilities include, but are not limited to, ensuring efficient office administration and faculty contracts, performing HR tasks related to GEO student wage. non-student wage, graduate professionals, staff, faculty and adjunct faculty. Additionally, this position is responsible for monitoring and maintaining equipment and other resource inventories, as well as serving as the unit's administrative liaison across Mason, including facilities, telecommunications, information technology, key/card access, print services, surplus, etc.
Responsibilities:
General Office Management
- Coordinates all aspects of GEO's office operations and logistics including maintaining effective communication with internal Mason stakeholders (e.g., staff, faculty, and administrators);
- Works with the Director of Operations on developing and maintaining unit processes and procedures documentation and implementing efficient solutions;
- Represents GEO at Fiscal Services Connection Network (FSCN) meetings and in coordination with the Director of Operations & Fiscal Specialist, interprets relevant university and commonwealth policies as they relate to international travel, purchasing, accounts payable, p-card administration, and any new systems implemented that may impact GEO's processes and procedures;
- Liaises with Information Technology Services (ITS), Human Resources (HR), and Telecom to ensure adequate functions at GEO;
- Maintains GEO's shared drive ensuring naming conventions are followed for ease of information retrieval;
- Facilitates mailing materials to international providers and partners as needed; and
- Solicits, and communicates agenda items, in addition to acting as notetaker for all GEO staff meetings. Facilitates the scheduling of special appointments for the GEO Senior Leadership Team (SLT) where needed. Serves as scheduling coordinator/calendar manager for both the SIO/ED and the Director, IEP.
- Coordinates all HR-related functions within GEO for all employees and related instructional faculty (Academic Directors & Global Gateway instructors), including onboarding and off boarding;
- Serves as HR Search Coordinator for GEO. Coordinates with search committees and hiring authorities, including scheduling phone, zoom and/or on-campus interviews, making lodging arrangements, securing interview space, and reimbursements for non-local candidates;
- Maintains personnel data and records for all members of the GEO including personnel records, annual performance evaluations, telework and flex work agreements, and applicable training documentation;
- Submits EPAFs for all adjunct faculty (academic directors), internship mentors, graduate professional employees, non-student wage employees, and student wage emp
Source : George Mason University