Operations Specialist - PrideStaff

A South Orange County property management company is seeking an  Operations Specialist to support its' growing team. The hours are Monday through Friday, 8am to 5pm and the pay starts at $18-$22/hour. 

Operations Specialist Responsibilities:

• Coordinates and schedules appointments for Operations Supervisors and/or Coordinators. Assists with the coordinating, scheduling, and tracking of union personnel, inspector and contractor work activities. 

• Processes work orders for outside contractor work.  Maintains records of inspection findings, work orders, and contractor work completions.  

• Reviews, codes and compiles vendor/contractor invoices for approval by supervisor/manager. Prepares documentation to obtain public agency permits.

• Visits sites within the Community to observe and report on property conditions. Gathers material for reports, forms, and summaries;  checks against records to secure complete and accurate information.  Under direction, prepares requisitions for contractor services, materials and equipment.

• Takes notes and transcribes into letters, reports, memorandums, and other material.  Composes and types form letters of a standardized nature for review by a superior.  Types a variety of materials from draft copy, notes or detailed instructions.

• Maintains office files, posts data to records, compiles and computes data from files and other sources in preparing complex reports.  Prepares and maintains moderately complex fiscal, operating and other records.

• Provides information to the public concerning rules, regulations and activities of operations departments.  Refers difficult and unusual problems to an appropriate supervisor.

• Assists in the preparation and distribution of agendas and supporting materials for department staff and safety meetings.  Takes notes, transcribes, and distributes minutes and related information.

Operations Specialist Qualifications:

• Intermediate knowledge of Microsoft Excel, PowerPoint and Word
• Knowledge of modern office equipment, practices, systems and procedures.
• Knowledge of basic maintenance and construction practices and procedures.
• Ability to handle multiple tasks during the work day.
• Ability to communicate effectively with various levels of management and the public.
• Ability to prepare routine reports and answer questions from records.
• Ability to read, understand, interpret and explain rules and regulations.
• Ability to type 55 words per minute.
• Ability to take notes and transcribe rapidly and accurately
• Ability to relate to the needs and concerns of senior citizens.
• Ability to maintain effective working relationships with co-workers, the public and to deal with public relation problems courteously and tactfully.

Compensation / Pay Rate (Up to): $18.00 - $22.00 Per Hour