Orchestra Personnel Manager - CAPA

Primary Function

The Orchestra Personnel Manager is responsible for managing all activities related to the orchestra’s musicians, while ensuring compliance with the CSO Collective Bargaining Agreement. The Orchestra Personnel Manager serves as a liaison between the musicians and administration of the Columbus Symphony, supporting institutional goals and acting as a resource and counsel for orchestra musicians.

Duties and Responsibilities

• Engage and manage musicians for all Columbus Symphony services. This includes understanding individual employment contracts and side letters and ensuring musicians are hired within appropriate time frames according to instrumentation and hiring order.
• Engage with Orchestra Operations Coordinator, who manages hiring for community engagement and ensemble-sized events, to place musicians.
• Work in the ArtsVision database to develop, update, and distribute rosters and weekly schedules to musicians. Communicate with musicians, tracking roster changes and updating as necessary.
• Process full time leave requests and late call-off requests, and ensure last-minute hiring completes necessary instrumentation for all services.
• Attend rehearsal and concert services and ensure adherence to service guidelines, manage the orchestra clock, monitor musician attendance, answer musician questions, distribute materials and comp tickets, make announcements, and attend to the musicians needs as they arise.
• Create and submit payroll reports to Human Resources.
• Manage the master calendar of orchestral activities, providing regular updates to musicians and staff.
• Assist with the management of musician benefits, including health insurance, instrument insurance, and the 403b program.
• Coordinate orchestra travel with musicians on runouts and tours.
• In consultation with leadership, address personnel issues and labor resolutions.
• Manage, budget, and oversee national and local auditions for full-time and associate musicians.
• Assist with the onboarding of all new full-time and associate musicians.

• Monitor compliance of the Columbus Symphony Collective Bargaining Agreement with the American Federation of Musicians Local 103.
• Manage, track, and record exceptions and variance requests, as required.
• Identify trends and compare collective bargaining agreements with similar sized organizations.
• Serve on the collective bargaining agreement negotiations team.
• Build strong working relationships with musicians, CSO staff, CAPA staff, the musician’s union, and partner organizations/resident arts groups.
• Other duties as assigned

Knowledge, Skills, and Abilities

• Ability to prioritize tasks in an environment of competing deadlines and constituencies.
• Ability to exercise discretion, tact, sensitivity, and diplomacy in interpersonal relationships among multiple constituencies.
• Ability to read music and decipher orchestral instrumentation.
• Ability to maintain a high degree of confidentiality.
• Awareness of the current field of classical and orchestral pops music.
• Proficiency in Microsoft Office applications.
• Excellent attention to detail and written and verbal communication skills.

Credentials and Experience

• Bachelor’s degree in Music, Arts Administration, Human Resources, or related field.
• Minimum of 3 years of management experience in an orchestral role.
• Experience leading or participating in collective bargaining agreement negotiations and experience working with union labor.
• Formalized music training preferred.
• Knowledge of performing arts personnel systems, such as ArtsVision or OPAS is preferred.
• Experience as a performing musician is preferred.

Special Requirements

• Flexibility of schedule to accommodate needs of the organization that often include evening and weekend events, and as musician hiring needs arise outside of normal office hours and orchestra service times.
• The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. This position infrequently lifts, carries, or otherwise moves and positions objects weighing up to 25 pounds.
• The noise level in the work environment is consistent with an orchestra environment, including frequent exposure to elevated levels of sound from instrumentalists and vocalists.
• The selected candidate must be fully vaccinated against COVID-19 prior to beginning this position or agree to become vaccinated within 4 weeks of their start date. In compliance with federal law, the CSO will review and make reasonable accommodations for employees who qualify for medical and/or religious exemptions unless the accommodation constitutes a direct threat or undue hardship.

Benefits

• Salary range of $50,000-55,000 annually
• The Columbus Symphony offers a comprehensive range of benefits to all full-time employees including Medical, Dental, Vision, Paid Time Off, and a matching 403(b) Retirement Plan.

CSO'S EEO STATEMENT:

The Columbus Symphony Orchestra (CSO) is an Equal Opportunity Employer. CSO does not discriminate in its employment decisions on the basis of race, religion, color, national origin, sex, pregnancy, lactation status, gender identity or expression, sexual orientation, age, disability, veteran or military status, genetic information, or any other protected status.