Responsibilities:
1. Schedules patients using the hospital's scheduling system. This includes establishing the appointment type specific provider clinic and appointment time. Schedules follow-up appointment using the on-line scheduling system. May schedule appointments for patients who need lab work diagnostic imaging or referral to other medical providers. Refers technical/clinical inquiries to appropriate personnel. Utilizes the on-line billing system to enter diagnosis/service codes from encounter sheets. This includes accurately entering the appropriate code in the hospital's billing system.
2. Completes pre-registration and registration process using the on-line billing system. Verifies demographic data insurance authorization information co-pays and physician. Collects co-payments and provides patients with receipts. Produces registration cards using the on-line system and card embosser. Photocopies front and back of insurance card. Confirms patient eligibility with insurance carriers and obtains visit authorizations as necessary. Provides mature quality customer service to patients their families and/or their representatives.
3. Mails informational material to new patients in advance of scheduled appointments. As necessary contacts agencies outside the Hospital to obtain pertinent patient information and to coordinate clinic/treatment programs. Contacts third party payors to obtain required pre-authorizations in accordance with established policies
4. Acts as an outpatient center receptionist. Makes telephone calls to patients as appointment reminders. Answers incoming calls. Returns phone calls to patients physician offices and other medical providers such as laboratory and radiology facilities. Greets arriving patients and verifies pertinent information and physician using the online billing system. Orients patients to the specific outpatient center as a hospital-based service. Interacts effectively with patients and their family members.
5. Handles coding/billing within parameters as outlined in the department guideline. Using the on-line billing system enters diagnosis codes/service codes from encounter sheets. Verifies the appropriateness of the diagnostic code prior to entering in the billing system. Interacts with patients and Patient Financial Services in order to resolve billing issues including denials. Appropriately refers patients to patient advocate for financial counseling.
6. Obtains and organizes medical records for use by physicians and nurses. Ensures patient's file is complete prior to treatment/clinic visit including appropriate records lab test results and x-rays. Evaluates file prior to schedule visit and follows up with other Hospital departments to obtain missing data
7. Prints reports using both the online scheduling and billing systems.
8. Performs all duties in accordance with RIH's mission the defined role of ambulatory care and defined administrative/clerical rules procedures and policies.
9. May respond to telephone calls/inquiries by rotating into a centralized setting (i.e. a call room).
