Part Time Accounts Payable Assistant - Aristotle Capital Management
Los Angeles, CA
About the Job
Who We Are:
With offices in Los Angeles, Newport Beach, Boston and Sarasota, Aristotle is a majority employee-owned investment management organization that specializes in equity and fixed income portfolio management for institutional and advisory clients worldwide. Our mission is to help our clients reach their long-term financial goals with active portfolio management using our research-driven investment framework. Aristotle attracts and retains talented investment professionals through a culture focused on research, investment management and client success.
We are currently seeking a Part Time Accounts Payable Assistant to join our team.
This role is responsible for managing and processing employee reimbursements and corporate card transactions. This individual should ensure compliance with company policies, maintains accurate records, and provides support to employees regarding expense reports and inquiries
To be successful in this role, the candidate must have a strong attention to detail, excellent organizational and communication skills, and analytical skills.
What You Will Do:
+ Review the weekly employee reimbursements and corporate card reports.
+ Match receipts against the reported expenses and verify that all transactions are coded correctly.
+ Ensure that employees follow the company's travel and expense policies and investigate any violations or discrepancies.
+ Prepare weekly registers of the reports to be processed and send them to the finance team after review.
+ Maintain organized records of all expense reports and corporate card transactions.
+ Reconcile employees' receivable balances weekly and send reminder emails to collect outstanding balances monthly.
+ Monitor the expense report inbox and handle employees' inquiries, such as payment updates and direct deposit data entry.
+ Identify and flag any suspicious or unauthorized transactions.
+ Verify that expense reports have the proper approval workflow to comply with relevant regulations and internal company policies.
+ Liaise with employees to resolve any discrepancies and communicate with the finance team regarding any significant issues or policy changes.
+ Provide training or guidance to employees on properly completing expense reports and using corporate cards.
+ Generate reports on expense trends, policy violations, and other relevant metrics.
+ Perform other duties as assigned.
What You Will Need:
+ 0-1 year of related accounts payable or general accounting internships, apprenticeships, or co-ops
+ Currently enrolled and taking classes at an accredited college or university institution.
+ Excellent verbal and written communication skills.
+ Excellent interpersonal skills.
+ Excellent organizational skills and attention to detail.
+ Proficient with Microsoft Office Suite or related software.
Is Aristotle Right for You?
At Aristotle, we stand by our core values.
+ We place our clients’ interests first.
+ We act with integrity.
+ We achieve excellence through accountability and collaboration.
+ We empower our employees.
+ We are respectful.
+ We value community.
Compensation Range: $23.00 - $25.00 an hour
Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, relevant experience, knowledge, skills, education, internal equity, and physical work location within the state.
We are looking for exceptional individuals who are intelligent, enthusiastic, and curious, someone who will contribute to our expanding business. An ideal candidate would not limit their contribution to the provided job description but would help us surpass our goals by continually finding ways to improve themselves and the firm. If you would like the stability of a successful, established company and the growth opportunities of a dynamic environment, we look forward to hearing from you.
Note: The above description identifies the essential job functions and skills needed by the person or persons assigned to this position. These job functions and skills are not intended to be a complete and exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The information contained herein is subject to change at the company's discretion. No phone calls. No agencies or recruiters.
Aristotle is an Equal Employment Opportunity Employer. Aristotle will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
Aristotle Capital Management, LLC, Aristotle Credit Partners, LLC, Aristotle Capital Boston, LLC, Aristotle Atlantic Partners, LLC, Aristotle Pacific Capital, LLC, and Aristotle Investment Services, LLC, are affiliated organizations. Each is an independent investment adviser separately registered under the Investment Advisers Act of 1940, as amended. Registration does not imply a certain level of skill or training. More information about each adviser including the investment strategies, fees and objectives can be found in their ADV Part 2, which is available upon request.
We have updated our Privacy Policy on October 7, 2020 (“New Privacy Policy”). Please read the policy carefully. By using this website you are agreeing to the terms of our New Privacy Policy. Click here to review the new Privacy Policy. (https://www.aristotlecap.com/privacy-policy/)
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With offices in Los Angeles, Newport Beach, Boston and Sarasota, Aristotle is a majority employee-owned investment management organization that specializes in equity and fixed income portfolio management for institutional and advisory clients worldwide. Our mission is to help our clients reach their long-term financial goals with active portfolio management using our research-driven investment framework. Aristotle attracts and retains talented investment professionals through a culture focused on research, investment management and client success.
We are currently seeking a Part Time Accounts Payable Assistant to join our team.
This role is responsible for managing and processing employee reimbursements and corporate card transactions. This individual should ensure compliance with company policies, maintains accurate records, and provides support to employees regarding expense reports and inquiries
To be successful in this role, the candidate must have a strong attention to detail, excellent organizational and communication skills, and analytical skills.
What You Will Do:
+ Review the weekly employee reimbursements and corporate card reports.
+ Match receipts against the reported expenses and verify that all transactions are coded correctly.
+ Ensure that employees follow the company's travel and expense policies and investigate any violations or discrepancies.
+ Prepare weekly registers of the reports to be processed and send them to the finance team after review.
+ Maintain organized records of all expense reports and corporate card transactions.
+ Reconcile employees' receivable balances weekly and send reminder emails to collect outstanding balances monthly.
+ Monitor the expense report inbox and handle employees' inquiries, such as payment updates and direct deposit data entry.
+ Identify and flag any suspicious or unauthorized transactions.
+ Verify that expense reports have the proper approval workflow to comply with relevant regulations and internal company policies.
+ Liaise with employees to resolve any discrepancies and communicate with the finance team regarding any significant issues or policy changes.
+ Provide training or guidance to employees on properly completing expense reports and using corporate cards.
+ Generate reports on expense trends, policy violations, and other relevant metrics.
+ Perform other duties as assigned.
What You Will Need:
+ 0-1 year of related accounts payable or general accounting internships, apprenticeships, or co-ops
+ Currently enrolled and taking classes at an accredited college or university institution.
+ Excellent verbal and written communication skills.
+ Excellent interpersonal skills.
+ Excellent organizational skills and attention to detail.
+ Proficient with Microsoft Office Suite or related software.
Is Aristotle Right for You?
At Aristotle, we stand by our core values.
+ We place our clients’ interests first.
+ We act with integrity.
+ We achieve excellence through accountability and collaboration.
+ We empower our employees.
+ We are respectful.
+ We value community.
Compensation Range: $23.00 - $25.00 an hour
Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, relevant experience, knowledge, skills, education, internal equity, and physical work location within the state.
We are looking for exceptional individuals who are intelligent, enthusiastic, and curious, someone who will contribute to our expanding business. An ideal candidate would not limit their contribution to the provided job description but would help us surpass our goals by continually finding ways to improve themselves and the firm. If you would like the stability of a successful, established company and the growth opportunities of a dynamic environment, we look forward to hearing from you.
Note: The above description identifies the essential job functions and skills needed by the person or persons assigned to this position. These job functions and skills are not intended to be a complete and exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The information contained herein is subject to change at the company's discretion. No phone calls. No agencies or recruiters.
Aristotle is an Equal Employment Opportunity Employer. Aristotle will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
Aristotle Capital Management, LLC, Aristotle Credit Partners, LLC, Aristotle Capital Boston, LLC, Aristotle Atlantic Partners, LLC, Aristotle Pacific Capital, LLC, and Aristotle Investment Services, LLC, are affiliated organizations. Each is an independent investment adviser separately registered under the Investment Advisers Act of 1940, as amended. Registration does not imply a certain level of skill or training. More information about each adviser including the investment strategies, fees and objectives can be found in their ADV Part 2, which is available upon request.
We have updated our Privacy Policy on October 7, 2020 (“New Privacy Policy”). Please read the policy carefully. By using this website you are agreeing to the terms of our New Privacy Policy. Click here to review the new Privacy Policy. (https://www.aristotlecap.com/privacy-policy/)
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Source : Aristotle Capital Management