Part-Time Administrative Coordinator - Division of Epidemiology - University of Pennsylvania

University Overview


The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.




Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.








Posted Job Title

Part-Time Administrative Coordinator - Division of Epidemiology





Job Profile Title

Temporary Employee - Non-Exempt





Job Description Summary

The part-time Administrative Coordinator will provide in-person administrative and functional coordination and support to PIK Professor Karen Glanz, PhD, MPH. The main duties are to help with office-based administrative support tasks.





Job Description


The part-time Administrative Coordinator will provide in-person administrative and functional coordination and support to PIK Professor Karen Glanz, PhD, MPH. The main duties are to help with office-based administrative support tasks, including:


(1) manage supplies, mailings, space, and equipment;


(2) coordinate campus-based meetings and events;


(3) help with Dr. Glanz's calendar and scheduling;


(4) organize, sort, and file office materials to prepare to move to our new office building in 2025; and


(5) other administrative tasks as needed.




The part-time Administrative Coordinator will work 12 hours per week during regular business hours, split between 2 to 3 days. The expected minimum commitment is one year. This is a fully office-based position.




The anticipated hourly rate for well-qualified candidates is $20-23 dollars per hour.






Job Location - City, State

Philadelphia, Pennsylvania





Department / School

Perelman School of Medicine





Pay Range

$7.25 - $23.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.








Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.



The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.