Part Time - Contract Administrator - Procurement Services - Kilgore College

The Contract Administrator is a key member of the business office team.  The Contract Administrator position is responsible for coordinating, reviewing, and maintaining contracts and agreements for Kilgore College. 

Position responsibilities:

• Contract Review: The primary responsibility of this role will be to meticulously review contracts submitted to our department. The assistant will ensure that all pertinent information is included, such as key terms, conditions, and necessary attachments, and that the contracts are in compliance with our institution’s guidelines.

• Database Management: The assistant will be responsible for entering all contracts into our contract database, ensuring that the information is accurate and up-to-date.
• Email Organization: This role will also include organizing the contract email folder, maintaining an efficient system for retrieving and tracking communications related to contracts.
• Communicate with vendors regarding contact and agreements, renewals, cancelations and general discussions.
• Historical Contract Review: The assistant will review all historical contracts from the past three years to ensure they are properly entered into the database, addressing any gaps in our records.
• Administrative Support: The position will include any other administrative tasks needed to support the department's operations. This can include backing up the Receiving and Purchasing Administrators as necessary.
• RangerPRINT Assistance: When needed, the assistant may also provide support at RangerPRINT, helping to ensure smooth operations across our services

• Must have excellent organizational skills and be detail oriented
• Must be able to interact verbally and in writing with vendors and all levels of personnel
• Must be self-motivated and task oriented
• Must be able to prioritize assigned tasks and remain flexible in scheduling of responsibilities
• Must have experience working with contracts and agreements.
• Knowledge of contract law, contracting procedures and pricing methods.
• Ability to coordinate work activities to accomplish work assignments under time pressure and within pre-established and inflexible time limits.
• Ability to analyze and interpret contractual terminology, to determine contractor compliance and to resolve discrepancies concerning contractors and contract provisions.
• Two (2) years of progressively responsible purchasing experience or experience administering general or professional service contracts.
• Ability to effectively utilize computers and software including Microsoft Office Suite and other software required by Department.

• 0 Full-Time Direct Reports     0 Part-Time Direct Reports

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
• No or very limited exposure to physical risk.

Safety:
Provide resources for safe operation of units. Create and support workplace safety.

Salary Range & Fringe Benefits:

• This position will work 20-25 hours per week.
• The rate of pay is up to $20 per hour depending on experience.
• Worker’s compensation
• Participation in the retirement program through Teacher Retirement System of Texas 

Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at http://www.ssa.gov/gp

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 6,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity and affirmative action institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

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Employee Rights and Responsibilities Under the Family and Medical Leave Act

All positions are located in Kilgore, TX. No fully remote positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus.

All positions are considered security-sensitive and subject to a background check pre-employment.

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