Part Time Judicial Assistant I, II, or III - Midvale City

JUDICIAL ASSISTANT I, II, OR III

Opening Date: October 17, 2024 Closing Date: Open until filled

Status: Full-time, Non-Exempt

Judicial Assistant I - Grade 16 Judicial Assistant II - Grade 18

Salary Range: $22.59 - $32.66 per hour Salary Range: $24.48 - $35.47 per hour

Hiring Range: $22.59 - $27.63 per hourHiring Range: $24.48 - $29.98 per hour

Judicial Assistant III - Grade 20

Salary Range: $25.75 - $38.55 per hour

Hiring Range: $25.75 - $32.15 per hour

The statements and information in this document are neither intended to nor do they create contractual or other rights on behalf of any person hired by the City.

JUDICIAL ASSISTANT I

GENERAL PURPOSE

Understands and performs entry level assignments to expedite the preparation and processing of court cases such as: scanning, e-filing, interpreters, front counter, issues summons, receives fines, responds to telephone and in person public inquires. Ability to process cases from one area: Small Claims, Traffic, or Criminal. Typically, 0-1 years of experience.

SUPERVISOR

Court Administrator

POSITION(S) SUPERVISED

None

ESSENTIAL JOB FUNCTIONS

• Meet performance standards established with the employee's manager.
• Job attendance is required, except for authorized leave.
• Prepares case filings, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DL).
• Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defense attorneys, public defenders, adult probation and county offices.
• Research source documents for relevant data to produce legal papers and court documents.
• Types various reports, memoranda, forms, abstracts, appeals, and other court documents; transmits materials according to established procedures and deadlines.
• Performs various in-court duties under close supervision.
• Makes minute entries.
• Cash handling includes receipt of cash and giving change, creating trust accounts and other cash handling duties as necessary.
• Opens and closes court as required.
• Administers oath to witnesses and jurors.
• Marks, handles, and is responsible for keeping and releasing exhibits; arranges for interpreters and for video in custody hearings with jails throughout the state.
• Receives and dockets notices of appeal.
• Balances, verifies and prepares daily deposits; types or prepares a variety of court records including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court.
• Perform other duties as assigned or required.

MINIMUM QUALIFICATIONS

1. Education and Experience:

• High School diploma or equivalent with academic background in general office practices; up to one (1) year experience providing exposure to routine administrative and clerical duties and responsibilities, or an equivalent combination of education and experience that has developed the required knowledge, skills, and abilities.
• Spanish Speaking Preferred

1. Special Qualifications, Licenses, Certifications:

• Must possess and maintain a valid Utah Driver's License with periodic verification by the City.
• Must be able to pass a pre-employment drug test, background check, and driving record check.
• Must pass random background checks to maintain UCJIS access.
• Must keep all OMS certificates current and in compliance if given access.

1. Knowledge, Skills and Abilities:

• Ability to type 45 wpm.
• Ability to process cases from one area: Small Claims, Traffic, or Criminal.
• Extensive knowledge of basic trial process and court administrative procedures; knowledge of telephone etiquette. Extensive skill in word processing and computer programs such as CORIS, OMS, UCJIS and Versadex.
• Ability to create and maintain accurate records and follow record retention schedules; ability to communicate effectively both orally and in writing; ability to use independent judgment; ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies and the public; ability to follow written and oral instructions; ability to maintain professionalism in the courtroom at all times.

JUDICIAL ASSISTANT II

GENERAL PURPOSE

Performs and understands duties of a Judicial Assistant I. Possesses complete knowledge and perform job duties such as: front counter, expungements, bonds, appeals, motions, calendar preparation, interpreters, schedule hearings, process criminal and traffic complaints, and other job duties as assigned. Able to do in-court duties such as: video hearings and small claims trials/hearings at the minimum. Ability to train Judicial Assistants I. Ability to process cases from beginning to end in at least two areas: Small Claims, Traffic, or Criminal. Typically, 1-3 years of experience.

SUPERVISOR

Court Administrator

POSITION(S) SUPERVISED

None

ESSENTIAL JOB FUNCTIONS

• Meet performance standards established with the employee's manager.
• Job attendance is required, except for authorized
• Prepares case filings, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DL).
• Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defense attorneys, public defenders, adult probation, and county offices.
• Research source documents for relevant data to produce legal papers and court documents.
• Types various reports, memoranda, forms, abstracts, appeals, and other court documents; transmits materials according to established procedures and deadlines.
• Performs various in-court duties under close supervision.
• Makes minute entries.
• Cash handling includes receipt of cash and giving change, creating trust accounts and other cash handling duties as necessary.
• Opens and closes court as required.
• Administers oath to witnesses and jurors.
• Marks, handles, and is responsible for keeping and releasing of exhibits; arranges for interpreters and for video in custody hearings with jails throughout the state.
• Receives and dockets notices of appeal.
• Balances, verifies and prepares daily deposits; types or prepares a variety of court records including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court.
• Perform other duties as assigned or required.

MINIMUM QUALIFICATIONS

1. Education and Experience:

• High School diploma or equivalent with academic background in general office practices; One to three (1-3) years of progressively responsible experience in the above related duties and responsibilities, or an equivalent combination of education and experience that has developed the required knowledge, skills, and abilities.
• Spanish speaking preferred.

1. Special Qualifications, Licenses, Certifications:

• Must possess and maintain a valid Utah Driver's License with periodic verification by the City.
• Must be able to pass a pre-employment drug test, background check, and driving record check.
• Must pass random background checks to maintain UCJIS access.
• Must keep all OMS certificates current and in compliance if given access.

1. Knowledge, Skills, and Abilities:

• Ability to process cases from beginning to end in at least two areas: Small Claims, Traffic, or Criminal.
• Ability to type 45 wpm.
• Possess above average employee performance evaluations.
• Knowledge of basic trial process and court administrative procedures; knowledge of telephone etiquette. Extensive skill in word processing and computer programs such as CORIS, OMS, UCJIS and Versadex preferred but not necessary.
• Ability to create and maintain accurate records and follow record retention schedules; ability to communicate effectively both orally and in writing; ability to use independent judgment; ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies and the public; ability to follow written and oral instructions; ability to maintain professionalism in the courtroom at all times.

JUDICIAL ASSISTANT III

GENERAL PURPOSE

Performs advanced job duties and assignments. Able to perform and have complete knowledge of Judicial Assistant I and II job duties. Including those highly complex in nature such as: training, assisting, mentoring, motions, jury, accounts receivables, and other job duties as assigned. Able to do in-court duties for all areas, such as: Arraignments, Videos, Pre-trials, Trials, Small Claims, etc. Ability to process cases from all areas: Small Claims, Traffic, Criminal. Typically, 3-4 years of experience.

SUPERVISOR

Court Administrator

POSITION(S) SUPERVISED

None

ESSENTIAL JOB FUNCTIONS

• Meet performance standards established with the employee's manager.
• Job attendance is required, except for authorized leave.
• Prepares case filings, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DL).
• Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defense attorneys, public defenders, adult probation and county offices.
• Research source documents for relevant data to produce legal papers and court documents.
• Types various reports, memoranda, forms, abstracts, appeals, and other court documents; transmits materials according to established procedures and deadlines.
• Performs various in-court duties under close supervision.
• Makes minute entries.
• Cash handling includes receipt of cash and giving change, creating trust accounts and other cash handling duties as necessary.
• Opens and closes court as required.
• Administers oath to witnesses and jurors.
• Marks, handles, and is responsible for keeping and releasing exhibits; arranges for interpreters and for video in custody hearings with jails throughout the state.
• Receives and dockets notices of appeal.
• Balances, verifies and prepares daily deposits; types or prepares a variety of court records including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court.
• Perform other duties as assigned or required.

MINIMUM QUALIFICATIONS

1. Education and Experience:

• High School diploma or equivalent with academic background in general office practices; three to four (3-4) years of court clerk experience providing exposure to routine administrative and clerical duties and responsibilities, or an equivalent combination of education and experience that has developed the required knowledge, skills, and abilities.
• Spanish speaking preferred.

1. Special Qualifications, Licenses, Certifications:

• Must possess and maintain a valid Utah Driver's License with periodic verification by the City.
• Must be able to pass a pre-employment drug test, background check, and driving record check.
• Must pass random background checks to maintain UCJIS access.
• Must keep all OMS certificates current and in compliance if given access.

1. Knowledge, Skills and Abilities:

• Demonstrate complete knowledge of all Judicial Assistants' job duties.
• Demonstrate complete knowledge in all three areas of the Court (Small Claims, Traffic, and Criminal)
• Able to conduct training and perform advanced clerical duties as assigned.
• Possess exceptional annual employee performance evaluation, and complete other job duties as assigned.
• Able to demonstrate proper process of cases and the Court policies and procedures.
• Possess exceptional employee performance evaluations, and complete other job duties as assigned.
• Ability to type 45 wpm.
• Extensive knowledge of basic trial process and court administrative procedures; knowledge of telephone etiquette. Extensive skill in word processing and computer programs such as CORIS, OMS, UCJIS and Versadex.
• Ability to create and maintain accurate records and follow record retention schedules; ability to communicate effectively both orally and in writing; ability to use independent judgment; ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies and the public; ability to follow written and oral instructions; ability to maintain professionalism in the courtroom at all times.

1. Working Conditions: Employee(s) in this position perform in generally comfortable conditions involving intermittent sitting, standing, walking, stooping, and reaching. While performing the duties of this job, the employee must occasionally bend, lift and/or move up to 25 pounds. Talking, hearing, and seeing required in the normal course of performing the job. Common eye, hand, finger dexterity is required to perform essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, critical thinking, and creative problem solving. Periodic local travel is required in course of performing portions of job functions. Considerable exposure to stress as a result of human behavior, frequent deadlines, and the general demands of the position.

NOTICE

This job description in no way states or implies that these are the only tasks to be performed by the employee occupying this position. He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor. It is the policy of Midvale City to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, religion, national origin, age, or disability. Human Resources will provide reasonable accommodation for any applicants during the selection process. If you have special needs, please call 801-567-7223.

APPLICATIONS AND RESUME must be submitted online at Midvale.Utah.gov. This position is open until filled with the first review on October 31, 2024.

MIDVALE CITY IS AN EQUAL OPPORTUNITY EMPLOYER

Special Qualifications, Licenses, Certifications:
? Must possess and maintain a valid Utah Driver's License with periodic verification by the City.

?Must be able to pass a pre-employment drug test, background check, and driving record check.

?Must pass random background checks to maintain UCJIS access.

? Must keep all OMS certificates current and in compliance if given access.