Part-Time Office Assistant - HDL Engineering Consultants

HDL Engineering Consultants, LLC (HDL) is a leader in providing civil, geotechnical, transportation and arctic engineering, environmental and earth science, surveying, and construction management services in Alaska, with offices in Anchorage, Palmer, and Kenai. We are looking for a motivated and detail-oriented person to fill our Office Assistant position in our Palmer office.

Position Summary

As the first point of contact for the company, the Office Assistant represents the company in a professional manner, responsible for all daily administrative tasks to support workflow. The Office Assistant is expected to perform a variety of routine office support tasks of a clerical and secretarial nature.

Qualified candidates will be able to demonstrate their experience in working as an Office Assistant by performing the duties of this position. These duties include, but are not limed to: dependability; punctuality; accuracy in the performance of duties; ability to be detailed-oriented; organization and prioritization; understand and follow oral/written instructions and procedures; experience in working with confidential/sensitive information; and the ability to work independently to complete duties and projects with moderate supervision.

Job Qualification:

• A high school diploma or equivalent.
• Must have a valid driver's license with a good driving record.
• Familiar with Microsoft computer and software, including MS office (Word, Excel, Outlook, and PowerPoint) and Adobe PDF.
• Excellent interpersonal and communication skills (both written and verbal).

Essential Job Functions:

• Communication
  • Excellent communication skills and a professional demeanor and appearance.
  • Answer/operate a multi-line phone system and in-person customer service.
  • Receives and directs calls and callers; assist clients and public with inquiries.
  • Greet and direct office visitors, as needed.
  • Check the HDL info email, and forward correspondence as needed
  • Schedule and coordinate WebEx meetings.
  • Coordinate company conference room and Meet Me conference line calendars.

• Office Management Support
  • Order and distribute office supplies, as needed.
  • Organize copy rooms and supply cabinets, as needed.
  • Assist with administration filing.
  • Proficiently operate general office equipment, including computers, printers, postage machine, calculator, fax, copiers, etc.
  • Update company inventory system on a regular basis.
  • Open and distribute incoming mail. Assist with outgoing company mailings.
  • Daily management of visitor log.
  • Replace Vehicle In & Out Sheet, as needed.

• Other
  • Assist expeditor with errands, and delivery and pick-up of items for the company.
  • Assist with company event planning; Summer BBQ, Christmas party, Safety Santa, puttluck, client gifts, etc.
  • Coordinate company apparel orders.
  • Edit and maintain company WikiPage.
  • Perform all other duties as assigned.

Equal Opportunity Employer