Part-Time Office Assistant - The Washington Ballet

Department: Administration

Position Title: Part-Time Office Assistant

Reports to: Director of Finance & Operations

Classification: Part-time, Non-Exempt

Hourly Rate: $20/hr

Location: 3515 Wisconsin Ave NW, Washington DC, 20016

Position Description:

We are seeking a reliable and detail-oriented Part-Time Office Assistant to join our team. This role will provide essential administrative support to ensure the efficient operation of our offices at our main building. The ideal candidate will have strong organizational skills, the ability to handle multiple tasks simultaneously, and excellent communication abilities.

Key Job Duties:

• Reception Duties:
  • Greet visitors, answer phone calls, and direct inquiries to the appropriate department or individual.
  • Maintain a tidy and welcoming reception area.
  • Manage incoming and outgoing mail and packages.
  • Schedule appointments and manage conference room reservations.
  • Maintain a working knowledge of the TWB website and its contents to effectively direct general questions.
  • Report facilities and equipment issues to facilities staff as they arise and relay issues at other NW buildings if needed.
• Customer Service:
  • Provide excellent customer service to clients, visitors, and staff members.
  • Address inquiries and resolve issues promptly and professionally.
  • Ensure all interactions reflect positively on the organization.
• Office Administration:
  • Monitor and maintain office equipment and supplies, including ordering and inventory management.
  • Assist with administrative tasks such as data entry, filing, scanning, and photocopying.
  • Coordinate All-Staff meetings.
• Team Collaboration:
  • Collaborate with other departments to support their administrative needs.
  • Act as a liaison between departments, ensuring effective communication and coordination.
  • Actively participate in creating a work culture that celebrates Diversity, Inclusion, Equity, and Belonging (DEIB).

Experience, Skills, and Knowledge:

• High school diploma or equivalent required; some college coursework preferred.

• Proven experience as an office assistant or in another relevant administrative role.

• Strong interpersonal and communication skills, both written and verbal.

• Ability to multitask and remain calm in a busy environment.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) Google Suite, Canva, and other relevant software.

• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.

Working Conditions:

• This position operates in a professional dance company and school environment.
• The workspace for this role is based at the reception desk in the entrance lobby.
• Regular working hours Monday through Friday 8:30am - 2:30pm. Rare evening or weekend hours might be required.
• The role may require standing or sitting for extended periods and occasional lifting of up to 20 pounds.

Non-Discrimination

The Washington Ballet is committed to workplace diversity and inclusion. We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

Benefits

• Paid Sick Leave

• Free adult drop-in dance classes
• Comp and discount tickets to TWB shows

Application Instructions

Please submit your resume, cover letter, and three references. We encourage all interested applicants to apply even if they do not feel they meet 100% of the qualifications. We are dedicated to considering a wide array of candidates including those with non-traditional background and experience in the performing arts. Please use your cover letter to elaborate on what you hope to bring to this role and how your prior experience has prepared you for this opportunity.

About The Washington Ballet

Celebrating its 80th year as an organization, The Washington Ballet grew out of the success of The Washington School of Ballet, founded and directed for years by legendary dance pioneer Mary Day. Today, The Washington Ballet's mission is threefold: To bring the joy and artistry of dance to the nation's capital and the world's stage through the professional presentation of the best in classic and contemporary ballet; To provide the highest caliber of dance training through a preeminent school of ballet; and to serve and involve the entire community through extensive dance education and community engagement programs.