Part-Time Office Coordinator at Beacon Hill Staffing Group, LLC
Pineville, NC 28217
About the Job
Part-Time Office Coordinator
Tuesday - Thursday, 8 am - 5 pm, 20/hour + DOE
ABOUT THE POSITION
Transportation company seeking an experienced, reliable, proactive Office Coordinator who will be responsible for facilities related functions, office operations and sales support/reporting. This role will have varied responsibilities and the ideal candidate must be comfortable working in a fast paced environment. The Office Coordinator is the go-to person managing day to day office operations in our Charlotte office and is expected to be energetic, with excellent multitasking skills.
ESSENTIAL FUNCTIONS - RESPONSIBILITIES:
*Coordinate office activities and operations
*Greet visitors receive mail, packages, etc. and distribute them
*Assist in maintaining a clean and professional looking office space
*Answer all incoming calls and redirect or take messages
*Manage office keycards for new hires and terminations
*Monitor and manage the purchase, stocking, and organization of supplies and other items for all office needs
*Produce daily/weekly reports or presentations for management, advanced knowledge of Google Suite is preferred
*Make travel arrangements, including monitoring, and tracking employee travel requests
*Maintain calendars and scheduling for sales needs and assist with candidate care for interviews
*Coordinate and schedule activities (travel, meals, etc.) for meetings
*Create and oversee office standards and policies
*Manage all aspects of office space including but not limited to renovations, liaison with the landlord, space planning
*Assist with the creation of formal presentations from development all the way through to final product
*Execute data collection and research required for various ad hoc projects
*Create analytical reports to be distributed to key management based on findings
*Assist in the negotiation of various office related vendor relationships
*Support the coordination, communication and execution of employee engagement events
*Other duties and projects as assigned
QUALIFICATIONS & EXPERIENCE
*2+ years of experience and knowledge of administrative/clerical functions, processes, and procedures
*Work experience with gathering data, report building, and performing data analysis required
*Proven ability translating business needs into comprehensive reporting solutions that provide actionable information
*Experience with project management and planning required
*Excellent Customer Service skills required
*Advanced knowledge of Excel, Microsoft Word, and Power Point required
*Strong knowledge and understanding of analytic data
*Must be extremely detail oriented and organized
*Ability to work flexible hours to accommodate business needs is a must
*Excellent interpersonal and communication skills
*High level of discretion and confidentiality
*A reputation for responsiveness, thoroughness, and reliability
WORK ENVIRONMENT
*Fast-paced environment with opportunities for growth and reward
*Company promotes work/life balance to achieve maximum performance professionally and personally
*The hours of this part-time position are Tuesday-Thursday, 8:00AM-5:00PM
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
20 - 25 /hour
