Part Time/On Call- Office Services Associate - IST Management Services

IST Management is seeking a Part Time/On Call- Office Services Associate to join our San Jose team at IST Management Services! The Part Time/On Call- Office Services Associate will be responsible for providing customer service in both corporate and legal offices in San Jose and surrounding areas as needed. Ideal candidates will have prior experience in hospitality or customer service, are willing to train, possess a level of professionalism and are ready to grow in their office services career!

Hourly Compensation: $24.00 - $24.00/hour

The Opportunity: This is an assignment based, part-time, on-call, direct hire role with IST Management Services, performing office services work 8-30 hours per week. Minimum assignment length one full day (8 hours, 1 hour lunch), assignment lengths may range up to multiple weeks. Hours will range from M-F 7:00 AM- 6:00 PM. No nights, no weekends. Accepting all assignments not mandatory. All locations will be centralized around the San Jose, CAand surrounding area, no more than one location per day. Position will involve cross training for potential to go full time. Business professional dress code. 

About Us

IST Management is a business process outsourcing company. Founded in 1997, we have over 1,800 employees with operations in over 38 cities across the U.S. We provide a range of services geared toward litigation and corporate office support.

We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!

Check out istmanagement.com for more info on us! 

The Part Time/On Call- Office Services Associate will be responsible for handling tasks and projects as assigned, duties include:

• Reception - Answering calls, forwarding voice-mails, greet guests, validate parking, etc.
• Hospitality - Ensure site common areas are well-stocked and maintained, check conference rooms and reset after meetings, etc.
• Mail Room - Process incoming and outgoing mail/packages
• Copy Center - Fulfill scan/print requests according to the instructions provided
• Front desk reception coverage including answering phones and directing calls
• Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
• Consistently adhere to business procedure guidelines
• Perform other tasks as assigned

Ideal candidates will have relevant experience in customer service and be comfortable supporting multiple offices in San Jose and surrounding areas.

• High school diploma or equivalent (GED) 
• Customer Service/ Hospitality/ Retail background preferred
• Professional appearance and demeanor
• Keyboarding and windows environment PC skills
• Excellent communication skills both verbal and written
• Ability to meet employer's attendance policy
• Lifting up to 55 pounds; reliable transportation to/from work

“We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.” 

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team. Contact information here: https://www.istmanagement.com/talent-acquisition-team

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the San Francisco Fair Chance Ordinance.