Parts Manager - OTR Garage, LLC

What you'll do:

The Parts Manager plays a critical role in ensuring the repair process is completed correctly and in a timely manner. Parts Managers orders, receives, processes and monitors parts throughout the repair process. This position will work closely with General Manager, Repair Planner and Body Technicians serving as the single point of contact for parts related issues within the shop. This position requires strong attention to detail, organization, communication skills, and the ability to train and mentor Parts Assistants. 

Responsibilities:

• Manage and complete all parts ordering: Quickly and accurately order parts based on initial estimates and supplements; Communicate with parts vendors to order parts as needed; Partner with Repair Planners to ensure parts accuracy. Parts ordering through Parts Trader

• Monitor deliveries: Regularly track parts status and communicate with vendor on parts status as needed; Update Repair Planner accordingly

• Receive and check in parts: Receive and mirror match delivered parts to repair orders and ensure all parts are placed and accounted for on the parts cart. post invoices daily, post pick up slips, and credit on a timely manner. Setup and coordinate returns on a daily basis

• Inspect delivered parts for quality: Inspect parts for damage upon delivery 

• Return incorrect parts: Return incorrect parts immediately to the vendor

• Drive parts related KPIs: Monitor parts margin, pending credits, shop consumables and inventory; Communicate to General Manager as needed to discuss optimization and contact vendors to negotiate better discounts

• Coordinate parts invoicing: Ensure parts invoices are posted daily – make corrections as necessary. Post pick up slips, credits, and RMAs on a timely manner. Setup and coordinate returns on a daily basis

• Support Body Technicians with parts knowledge: Supply reference materials to Technicians to ensure proper parts usage as needed; Keep up on laws and regulations of parts installation

• Lead Parts Team (if applicable): Serve as a mentor and direct the activities of the Parts Assistant

Requirements:

• Attention to Detail, Organization, Stress Tolerance, Ability to Work Independently and in a Team environment 

• High School Diploma or equivalent, valid driver’s license, Legally authorized to work in the United States, ability to read and understand instructions, written estimates and work orders, automotive parts experience, proficient knowledge and use of CCC estimating system (minimum 3 years), and parts trader.

• Physical activity such as kneeling, bending, squatting, lifting 50 lbs above shoulders, standing for long periods of time is a part of daily activity. Repetitive tasks involving manual dexterity and lifting heavy objects. Must be able to push/pull parts carts and cars with assistance.

• Working environment consists of: Exposure to fumes, chemicals, dust, along with high levels of noise as well as regularly exposed to working near moving mechanical parts. Subject to weather conditions both inside and outside.