Payroll Accountant - Trust Automation

Who We Are

Trust Automation has over 30 years of experience in custom motors, linear drives, digital drives, and systems which meet the unique needs of its customers. Its product line includes motors, linear drives, digital drives, custom assemblies, and products to fit unique applications and ground-up system design and manufacturing solutions.  We design, build and support control and power management systems for the most demanding defense, semiconductor, industrial automation, and medical applications.

Trust Automation is an equal opportunity employer and committed to attracting, hiring, developing, and retaining a skilled, productive, and diverse workforce, personnel with competencies and experience related to the regional and State population.  Every employee has an "at-will" relationship with Trust Automation.  This means that employment with Trust Automation is at the mutual consent of the employer and the employee and is subject to termination by either party at will, with or without cause or advance notice. 

What You'll Do 

The Payroll Accountant has a range of duties that include preparation and distribution of payroll for all employees. As a member of the Finance Team, the Payroll Accountant will utilize collaboration and effective communication across departments and organizations, to ensure payroll processes are thorough, efficient, and effective. Additionally, the Accountant prepares many of the monthly journal entries and plays a supporting role in all other aspects of the organization's finance, accounting and administrative operations.

Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

• Manage employee onboarding and maintain accurate employee records in the ERP system, including cost pay rates, effective dates, and reporting position hierarchies
• Update and maintain employee statuses, terminate employees in ERP, and ensure accurate pay specification and item reporting
• Process payroll as the primary administrator, including but not limited to creating payroll journals in the ERP system
• Partners with other Trust employees to provide data as needed for analysis and reporting (example- HR, Gov Contracts Manager)
• Reconcile employee time reported in the ERP system to payroll data and ensure accurate labor distribution
• Allocate differences between payroll expenses and project absorption accruals for project labor costs
• Perform final reviews of time data before weekly payroll close, ensuring data completeness and accuracy
• Interface with managers to ensure timely approval of employee time entries in accordance with company policies
• Run missing timesheet reports, execute notifications for missing timesheets, and track timecard compliance metrics
• Manage partial timesheet processing for billing and month-end close, ensuring accurate accounting
• Oversee the time sheet correction process and workflow to ensure timely and accurate adjustments
• Manage production time recording, including journal entries, reporting, and maintenance of payroll data
• Update payroll data in the Namely Payroll system, ensuring all changes and corrections are reflected accurately
• Handle tickets in the Namely system related to payroll inquiries and issues
• Manage the year-end W2 process, including any special tax reporting and compliance requirements
• Oversee the management of deductions and pay types within the Namely Payroll system
• Conduct regular system audits and data maintenance for payroll and employee record areas
• Manage updates to the labor table for government contracts, ensuring all necessary system updates are made to comply with contract requirements
• Interpret company policies and government regulations in connection with payroll activities
• Coordinate pay with disability benefits for leave of absences
• Work closely with the finance team to ensure that payroll actions and records confirm with accounting policies and procedures
• Deal with day-to-day inquiries resolving customer and employee payroll related matters in a timely fashion
• Assures proper retention and destruction of payroll materials and records
• Withholds and distributes other employee charges such as garnishments or voluntary contributions
• Participate in the identity verification process to access secure client or government portals by authorizing certified supplier management platforms to obtain information from your personal credit profile or other information, solely to verify your identity

Position Requirements

• Bachelor's degree in accounting, finance, human resources, business administration, or a related field (or equivalent work experience).
• 2+ years of experience in payroll administration, employee records management, or a related role, preferably in a government contracting environment.
• Proficiency with ERP systems (experience with Namely or similar payroll/HR systems is preferred).
• Strong understanding of payroll processes, including payroll journal creation, time tracking, labor distribution, and payroll reconciliations.
• Familiarity with labor cost allocation, project absorption accruals, and project-based accounting principles.
• Knowledge of payroll compliance requirements, including tax reporting, W2 processing, and deductions management.
• Experience in handling time sheet processes, corrections, and compliance reporting for labor tracking.
• Strong attention to detail and organizational skills to manage employee records, payroll data, and system updates.
• Proficiency in performing system audits and maintaining data accuracy in payroll and employee record systems.
• Ability to interface with managers and employees to ensure time approval, compliance with policies, and timely resolution of issues.
• Knowledge of government contracting requirements for labor table updates and compliance with contract terms (preferred).
• Strong problem-solving skills and ability to work independently to resolve payroll discrepancies and process payroll tickets.
• Excellent communication skills to collaborate with HR, government contracts managers, and other stakeholders.
• Experience with year-end payroll processes, including tax reporting and W2 distribution.
• Ability to manage multiple tasks simultaneously, ensuring timely completion of payroll, employee record updates, and system maintenance.
• Participate in the identity verification process to access classified client portals by authorizing certified supplier management platforms to obtain information from your personal credit profile or other information, solely to verify your identity.

Physical Requirements

• Hearing and speaking to exchange information in person, on the telephone or virtually.
• Dexterity of hands, fingers, and wrist to operate a computer keyboard, calculator, or assemble/manufacture intricate items.
• Seeing to read a variety of materials.
• Sitting or standing for extended period of time.
• Physical agility to lift 20 pounds to shoulder height.
• Physical agility to lift, carry, push, or pull objects.

Pay/Salary Information Pay scale for this position - $68,640.00 - $80,000.00 annually