Payroll Administrator - Middlesex Water Company
Iselin, NJ 08830
About the Job
Are we RIGHT for you?
The word RIGHT stands for what we VALUE: Respect, Integrity, Growth, Honesty and Teamwork.
Why join our team?
Middlesex Water Company (NASDAQ:MSEX) has been an industry leader since 1897. We promote professional and personal development in a work environment that is supportive and responsive. We understand the importance of our services and the individuals who uphold our reputation.
Joining our team means that you have a multitude of benefits that support you in and out of the workplace such as- full medical, dental, and vision benefits, 401k, paid time off, tuition assistance, learning and development opportunities, employee assistance program, and more. To learn more, please visit www.middlesexwater.com
Job Summary:
Assist the Payroll Administrator with processing Middlesex Enterprise payroll, Board of Directors fees, supplemental pension payments, as well as one-time payroll events such as holiday gift, replacement checks, etc., as needed throughout the year. The successful candidate will be passionate about supporting and driving the Company’s Values, RIGHT: Respect, Integrity, Growth, Honesty and Teamwork.
Work Performed:
Bi-Weekly:
- Review time classification on WAM employee timesheets (Functions/Work Orders, vacation, sick time, etc.) using Crystal Reporting and coordinate bi-weekly payrolls with ADP (payroll hours and employee information into ADP system) for MWC, TUI, and WMES to insure timely distribution of payroll.
- Record and process garnishee deductions, 401K loans, 401K contributions and state and federal deductions.
- Process new hires, terms, rate increases-calculating retros.
- Prepare payroll journal entries and cash requirement reports.
- Maintain Infolink in ADP.
- Check Cash Flow for MWC Payroll Bank and TASC Bank Rec daily.
- Complete WAM posting of timesheets.
Monthly:
- Preparation of journal entries using data in spreadsheet.
- Transportation expense distribution
- Payroll taxes
- Pension payroll
- Board fees
- Capitalized benefits
- Min Cap
- Payroll accrual
- Transmit Board, and SERP payroll monthly.
- Assist Accountants with general ledger analysis of payroll related accounts.
- Prepare related miscellaneous reports (stock, O/T analysis, 401(k) reports, time off, headcount, Labor Reports, etc.).
- Balance Sheet Analysis for Voluntary Life/Independent Life/Disability Buy Up/Stock Plan/Accrued Payroll and Taxes MWC & TUI.
Annually:
- Prepare annual W-2s for distribution.
- Prepare year-end summary of payroll costs for transmittal for Pension Plan and post-retirement plan.
- Update all benefit deductions for employees for the first payroll in January.
- Assist Legal/Risks Department with Workmen’s Comp Audit.
Other:
- Maintain weekly hours and earnings calculations for AWWA and Bureau of Labor Statistics reports.
- Assist in data requests for rate cases.
- Record and prepare other payroll data as needed.
- Set up new companies in WFN with ADP when required.
- Attend ADP Webinars to keep up with changes and updates in processing payroll.
- Assist as needed on requests from external auditors related to quarterly reviews, annual audit and Sarbanes Oxley compliance.
- Assist on all ERP related implementations/updates, including testing.
- Assist Accounting Manager, Assistant Controller, Controller and CFO on ad hoc requests as required.
Qualifications:
- High School diploma.
- Six to eight accounting credits preferred.
- 2-3 years of payroll experience.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and automated timekeeping/accounting systems.
- ADP Workforce Now payroll or related third party system.
Physical Requirements:
- This position requires constant operation of a computer and other office equipment such as printers, copiers, calculators.
- Must have the ability to visually inspect and review hard copy and online documents.
- Must be able to communicate, detect, converse with, discern, convey, express oneself, discuss and exchange information.
- Use written, verbal and audio communication and information sources.
- Must be able to occasionally move about inside the office and use stairs to access file cabinets, office machinery, etc.
- Must be able to remain in a stationary position 50 % of the time.
Candidates must possess authorization to work in the United States.
Middlesex Water Company and its' subsidiaries are an Equal Opportunity Employer.
Candidates must be able to pass a drug screen, pre-employment physical, background check, and have a valid driver’s license in good standing.
No phone calls please. We thank all applicants in advance for their interest; however, only those applicants who are being considered for the position will be contacted.