Payroll Administrator - McGlinchey Stafford

McGlinchey Stafford, a premier business law firm with seventeen offices across twelve states and Washington, D.C., is seeking a Payroll Administrator resident in our New Orleans office.Full Time PositionOn-siteEssential Duties and Responsibilities

• Analyzes, prepares, coordinates, facilitates, and transmits payroll data for the firm.
  
• Interfaces with Human Resources regarding newly hired employees, including onboarding payroll tax (W-4 forms), employee status changes, and employee terminations. -
  
• Maintains records for all personnel on use of vacation, sick leave and paid leave time.
  
• Monitors deferrals for retirement plans and deductions for employees on leave.
  
• Responds to requests for verifications of employment and confirmation of salary, upon request.
  
• Reviews files for terminated employees for EFT and payroll file removal.
  
• Processes checks for terminated employees within timeframes required by law.
  
• Formulates processing schedule and data entry of salary increases and bonus information.
  
• Monitors tax issues related to cross-quarter differences.
  
• Prepares monthly, quarterly, and year-end payroll reports as required.
  
• Prepares Year-end tax filings, including forms W-2, W-3, and L-2.
  
• Reviews and audits W-2 information year-end reporting and audits.
  
• Provides CEO with worker's compensation estimate and audit reporting.
  
• With HR Director, ensures compliance with all applicable State and Federal Wage and Hour laws.
  Knowledge, Skills and Abilities Required
  
• Knowledge of accounting principles at a level normally acquired through completion of a bachelor's degree in Accounting, Business or the equivalent.
  
• Five to ten years of payroll experience in a multi-state organization, experience with electronic file transmission, payroll tax filings at the state and federal level, and communicating with compliance agencies.
  
• Law firm payroll experience a plus.
  
• Interpersonal skills necessary to communicate in person, via email, or by telephone with a diverse group of attorneys and staff and provide information with appropriate courtesy and tact, while safeguarding confidentiality.
  
• Advanced level of proficiency with Microsoft Office applications, including excel and pivot tables, as well as business office machines such as personal computers, calculators, scanners, printers, copiers and fax equipment. -
  
• Ability to quickly become proficient with accounting and payroll software and new and/or upgraded desktop/business office software environments.
  
• Ability to organize and prioritize numerous tasks completing all under-time constraints and while maintaining a high degree of attention to detail.
  
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