Payroll Analyst - Finance - Minneapolis Public Schools
Minneapolis, MN
About the Job
Below is specific information for you to consider about this position.
Job Title: Payroll Analyst - Finance and Requisition ID number: 102119
Close Date: No established closing date; open until filled
Organizational Unit: Payroll (10000145)
Site: Davis Center (0001)
FTE: 1.0; 40 hours/week; this is based on full-time equivalency with 1.0 being full time
Union: MACA(02)
Functional Area: Administrative
Resume and Cover Letter are mandatory to apply for any position.
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Pay Range: $30.55/hour - $38.14/hour (salary based upon experience)
SUMMARY
Under general supervision, perform general ledger analysis of payroll liability accounts and third party vendors; provide technical and functional support for all payroll operations including initiating and reviewing reports to ensure data integrity and accuracy of the following: payroll simulations, wage reports, bank and vendor transactions; responsible for payroll taxes, tax audit compliance and tax updates; support the Payroll Manager in oversight of successful Payroll Department operations.
PRIMARY RESPONSIBLITIES:
- Ensure federal and state payroll regulations are enforced. Assist payroll staff in interpreting, and applying payroll and benefit laws, rules, regulations, policies and procedures; answer inquiries from internal and external clients, resolves problems and recommends solutions; refers employees to other appropriate resources as necessary.
- Assist in high level monitoring and auditing of hourly time to detect delays or system issues that may compromise the ability to process payroll.
- Reconcile and balance payroll and benefit data for monthly payroll general ledger closing.
- Review and analyze salary and benefits for accuracy. Calculate and verify retroactive salary data. Perform random audits and data analysis testing on payroll time entries.
- Assist Payroll Manager with quarterly and annual tax reports including 941’s and W-2’s. Pay Biweekly Federal and State taxes. Assist in coordinating year end balancing.
- Collaborate with Finance team to analyze payroll processes and systems to identify inefficiencies and research alternatives to resolve critical payroll issues.
- In collaboration with internal departments, prepare, balance, and submit 3 rd party vendor files.
- Collect payroll data and information for statistical analysis. Responsible for ongoing analysis of payroll data for budgeting. Create ad hoc reports as requested for research data projects.
- Participates in and/or leads various special projects as identified by the payroll manager in support of Human Resource and Finance initiatives.
- Assist the payroll manager in oversight of daily payroll operations. Assist manager on annual financial audits, including preparation of payroll liability account reconciliations.
- Effectively communicates with other district departments, vendors, and government agencies in regard to payroll related operations.
- Provide customer services; respond to requests for information, and attempt to resolve the requests by researching files and records within the scope of authority; update, retrieve and release information according to procedures; refer matters requiring policy interpretation to supervisor for resolution.
MINIMUM QUALIFICATIONS
Associate’s Degree in Accounting, Business or Public Administration or related field
AND
3 years of payroll experience or an equivalent combination of education, training and experience as determined by Human Resources.
Preferred: valid Certified Payroll Professional (CPP) certification.
Knowledge of:
- Applicable state and Federal statutes, laws, rules, codes, and regulations governing payroll, taxes, and benefits.
- Accounting and budgeting principles and methods for public sector payroll accounting.
- Payroll and benefits accounting rules and regulations, including union contracts and multiple pension plans.
- Specialized MPS and state agency accounting software applications.
- Principles of record keeping and records management.
- Personal computers utilizing standard and specialized software applications.
Skill in:
- Interpreting and applying MPS policies, and Federal, state and local laws governing payroll, taxes, and benefits.
- Maintaining payroll documentation, verifying, and reconciling payroll information and reports.
- Meeting deadlines and strict time frames for payroll processing.
- Correcting and updating financial information systems and generating reports.
- Maintaining accurate accounting records, and identifying and reconciling errors.
- Performing mathematical calculations with skill and accuracy.
- Reviewing and correcting mathematical calculations and computations.
- Operating a personal computer using specialized software, and entering information into a computer system with speed and accuracy.
- Ability to work independently, with minimal supervision, in a technical environment with interlinked and changing priorities.
- Establishing and maintaining effective working relationships with co-workers.
- Effective verbal and written communication.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.
MACA / 55 / Non-Exempt
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Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.
COMMITMENT TO DIVERSITY:
Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.
Minneapolis Public Schools strongly encourages diverse candidates to apply.
Posting Notes: | [No Established Closing Date] | Payroll (10000145) | Davis Center (0001) | Administrative
