Payroll Analyst - Apollo.io
New York City, NY
About the Job
Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 270 million B2B contacts, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members. Apollo.io is growing rapidly, with 900% revenue growth since 2021, and is looking for world-class talent to keep building with us.
Job Summary:
The Payroll Analyst is responsible for overseeing and managing payroll operations across multiple countries. This role involves ensuring that all US and international employees are paid accurately and on time while maintaining compliance with local law. The Payroll Analyst will work closely with People, Finance, and our external payroll providers to ensure smooth payroll processing on a global scale.
Key Responsibilities:
- Manage the full cycle of payroll processing for employees across US and multiple countries, including data entry, verification, and reconciliation of payroll data using multiple payroll systems on semi-monthly and monthly schedules.
- Ensure payroll operations comply with US and Canada federal, state/provincial, and local regulations. This includes tax filings, wage and hour laws, and other relevant legislation. Be familiar with or willing to learn payroll requirements in India, Colombia, The Philippines, and Poland.
- Investigate and resolve payroll discrepancies, respond to employee inquiries about payroll, and ensure timely and accurate resolution of issues.
- Assist with year-end procedures to facilitate internal and external payroll audits by providing required documentation and data.
- Identify opportunities for process improvements within payroll operations and implement best practices.
- Design and implement payroll processes and employee-facing guides and policies.
- Resolve tax agency notices.
- Run scheduled reports for Finance and People teams and prepare ad-hoc reports as requested.
Qualifications:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field or 2-4 years of experience in global payroll processing.
- Knowledge of US and Canada federal, state/provincial, and local payroll regulations is required.
- Proficiency in Microsoft Excel and/or Google sheets is required.
- Experience with ADP, Deel, Remote, or other similar payroll engines is highly preferred.
- Certified Payroll Professional (CPP) or (FPC) is preferred.
- Excellent attention to detail and accuracy.
- Strong communication skills, ability to work with different time zones.
- Strong organizational and time management skills.
- Ability to handle confidential information with integrity.
What You'll Love About Apollo
Besides the great compensation package and culture that thrives in openness and excellence, we invest tremendous effort into developing our remote employees' careers. The team embraces that we have a sole purpose: to help customers maximize their full revenue potential on the Apollo platform. This mindset opens us up to a lot of creative approaches to making customers successful at scale. You'll be a significant part of a lean, remote team, empowered to really own your role as a proactive educator. We're very collaborative at Apollo, so you'll be able to lean on your teammates, even in adjacent departments, to help you achieve lofty goals. You'll be supported and encouraged to experiment and take educated risks that lead to big wins. And, you'll have a whole team remotely by your side to help you do it!
