Payroll Assistant - RUSNAK

Overview

Are you ready to make the next move for your career? Do you have a passion for luxury cars? We are HIRING and we want to hear from you!

JOIN OUR TEAM                 

Rusnak Auto Group is a leader in the automotive industry with a stellar reputation in the Greater Los Angeles and throughout Southern California. Our commitment to serve our customers and win their loyalty has seen us expand to 11 locations with beautiful showrooms in Pasadena, Arcadia, Thousand Oaks, Anaheim Hills, and Loma Linda. With over six decades of success and experience, we strive to satisfy our customers’ exquisite taste by offering 13 extraordinary brands of the most sought after luxury cars.

Our Payroll Department is seeking a Payroll Assistant. In this position, you will contribute to the success of Rusnak Group by providing assistance to the Payroll Department to effectively and efficiently manage the payroll function for Rusnak Auto Group. In addition to achieving goals established by management to support strategic plan objectives. 

Rusnak Auto Group is an equal opportunity employer. We are family owned and operated since the 1960s.

WHAT WE OFFER

• Professional development and opportunities to grow within a well-respected company
• Competitive Pay
• Health Insurance Coverage (medical, dental, vision, and life)
• Comprehensive Benefits Package including Annual Wellness Fair and Employee Assistance Program (EAP)
• 401(k) Retirement Plan
• Flexible Spending Account
• Paid Time-Off (vacation pay, sick pay, holiday pay)
• Parental Leave
• Employee Perks (sports games, theme parks, etc.)
• Employee Referral Bonus Program

*Compensation will be based on experience and skill level. 

*To ensure the safety of our employees and clients, we follow current guidelines and provide face masks and hand sanitizers. We use hospital grade cleaning products and increased cleaning frequency. 

Responsibilities

KRA:  Maintain Accurate Payroll Records for the Automotive Group

• Provides Key assistance in the compilation payroll data including, but not limited to, hours worked; sales volume, bonuses, and commissions; monies to be withheld for taxes; employee contributions to insurance and retirement plans; etc., from time sheets and other records.
• Assists with maintaining master payroll records by verifying and recording changes affecting net wages to be reviewed by direct supervisor.
• Assists the Payroll Department in the computation of wages and deductions, reviews for accuracy, and post payroll records
• Reviews and respond to Payroll Check issues with Payroll Lead
• Prepares payroll records for review in areas including, but not limited to, leave pay and non-taxable wages to be reviewed by direct supervisor
• Assists the payroll team in preparation of periodic reports for earnings, taxes and, deductions.
• Assists the Payroll Department in maintaining records for vacation and sick pay eligibility.
• Supports Payroll Department in preparation and coordination for all employee insurance payments

KRA:  Effectively and Efficiently Executes Key Administrative Tasks for Entire Department

• Assists with managing the telephone and voicemails of the general office phone line.
• Initiates preparation of files for all new hire and termination paperwork
• Ensures timely response to general Payroll related inquires or requests.
• Provide support to complete monthly duties such as maintenance and review of all schedules associate with Payroll, reconciliation of the General Ledger Accounts affected by payroll, and ensuring timely preparation and payment of benefits.
• Initiates and coordinates all shipping and mailing needs of department, including inter-office mail, as needed.
• Prepares materials and documents for trainings and meetings.

KRA:  Build Effective Internal and External Client Relations/Retention:

• Develops, implements a strong “Client-Centric” vision and utilizes “The Rusnak Standard,” best core practices, as well as professional and exemplary service to ensure that every internal and external Client of the dealership has an extraordinary experience during every encounter.
• Actively listen and communicate, verbally and in writing, in a courteous, professional, clear, concise, and correct manner to identify Client needs beyond expressed concerns, and develops projects and campaigns aimed at meeting these identified needs.
• Responds in a timely, courteous, and professional manner with a “consultative, value-added” approach to secure Client understanding and develop a stronger business relationship and future business.

KRA:  Exemplify the Brand and Corporate Culture:

• Seizes every opportunity to improve Client satisfaction by maintaining a professional demeanor in all interactions and working in accordance with Company standards; works to ensure that all projects are executed in a manner that exemplifies the corporate culture.
• Respect and demonstrates passion for the RUSNAK brand and our manufacturers’ brands; conducts work-related projects professionally, respectfully, honestly and in an ethical manner, particularly with respect to interactions with internal/external Clients, vendors, business associates, and at work, any event and/or activity that is related to RUSNK and/or its manufacturers.
• Maintains a professional and well-groomed appearance at all times.

KRA:  Initiate Relevant Professional Development:

• Seek out opportunities to enhance organizational, personal communication, and negotiation skills.
• Maintain current job and product knowledge to improve effectiveness with Clients and assigned tasks.
• Consistently produces efficient work, even in peak periods, that meets “The Rusnak Standard.”

KRA:  Ensure A Safe Work Environment:

• Accept individual responsibility and accountability for complying with the Company Health and Safety (H&S) processes while working on projects, initiatives and other work-related duties; performs job duties in a way that will not cause personal danger, endanger other individuals, or violate local, state, federal, environmental regulations.
• Promptly corrects or reports any hazard or potential hazard or unsafe work condition to Director of Facilities or Human Resources; wears personal protective equipment, when required; ensures work location is kept safe, neat, organized, and organized.

KRA:  Be an Effective and Proactive Team Member:

• Interacts with Clients, employees, vendors, and associates in a respectful, professional manner.
• Maintains a positive work attitude, including adjusting to unexpected changes or requirements and undertaking tasks that fall outside of the routine job with enthusiasm, and assisting others whenever possible to meet Client requests and business demand.

Qualifications

• Desired: Minimum of 1 year or more in position of Payroll Assistant or similar positions in automotive
• Required: S. Diploma/GED/ or Equivalent; Preferred: Degree in Business Administration or related field.
• Excellent interpersonal and customer service skills; at least 1 year of retail related experience.
• Strong verbal and written communication skills (Bi-lingual in English and Spanish or other language is an asset in this position).
• At least eighteen (18) years of age.
• Required: Current California Driver License with satisfactory Department of Motor Vehicle driving record.

Degree/Diploma