Payroll Clerk, Accounting Department, Per Diem, Hybrid - Heywood Hospital

Hours: Per Diem, Hybrid 

Essential Functions

• Is with the weekly payroll processing and distribution of employee paychecks so that employees receive pay on time.
• Maintains a thorough understanding of the Meditech and Kronos Payroll Systems to ensure proper coding of transactions.
• Maintains appropriate records of all employees to ensure payments are made on time and in accordance with established policies, procedures and controls.
• Verifies the accuracy and conformance to hospital policy of all changes to employee payroll records after receiving proper documentation from the Human Resources Department.
• Reviews and controls appropriate payments and accruals for sick, vacation, and holiday time to ensure that hours paid do not exceed those allowed by the hospital.
• Keeps the Accounting Manger informed on the status of assigned tasks, ongoing projects and any critical payroll issues so that he/she is aware of significant or unusual problems.
• Informs the Accounting Manager of recurring problems after attempts to resolve.
• Maintains accurate payroll records to ensure that reports tie to the payroll system and all items have the required approval.
• Reviews payroll reports produced on the Kronos System for accuracy.
• Maintains appropriate records of all employees hired or terminated any employee changes, and W-4’s and M-4’s for all employees.
• Assists with the bi-weekly taxes submission to the government, and annual filings of  W-2’s.
• Tracks 403B and 457 payments made to outside vendor for employee and employer contributions.
• Maintains a thorough understanding of the Meditech Accounts Payable module and all necessary reports to complete the Accounts Payable function.
• Processes employee wage/employment verification forms in a timely manner.

Statement of Other Duties:

This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.

Functional Demands 

Physical Requirements:
Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.  Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands).

Job Requirements

 Minimum Education

• Associates Degree in Accounting (preferred)

Minimum Work Experience

• Five to Seven years business office experience; two or three directly related to payroll (preferred)

Required Skills

• Numerical ability required to mentally perform rapid and accurate arithmetic computations
• Must maintain confidentiality.
• Must be able to decollate reports and prepare them for distribution to users, both internal to the Hospital and external.
• Must have a fairly high level of telephone and face to face verbal and listening skills in order to communicate effectively with co-workers, supervisors, managers, and outside agencies.