PAYROLL CLERKIS COORDINATOR - City of Farmington

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #176 - PAYROLL CLERK/HRIS COORDINATOR

NUMBER OF VACANCIES: 1

DEPARTMENT: Human Resources/Payroll

WORK LOCATION: East Annex

SALARY RANGE: $19.51 - $30.37 / Hour

PAY GRADE: I - Non-Exempt

TYPE OF POSITION: Regular / Full-Time

DAYS WORKED: Monday - Friday

HOURS WORKED: 8:00 a.m. - 5:00 p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: Until Filled

JOB DUTIES

ESSENTIAL DUTIES

Under the general direction of the Payroll Supervisor, assists in performing routine and complex accounting and administrative work.

Employees in this position are considered confidential.

Maintaining the utmost confidentiality in dealing with employee records and business information:

Assists with processing bi-weekly payroll.

Assists in updating step-by-step payroll processing procedures manual.

Collects and verifies information from time keepers. Corrects any anomalies. Enters FMLA hours.

Ensures proper payment of accruals for terminating employees.

Balances and submits contributions for PERA withholding.

Reviews PERA eligibility for seasonal/temporary employees, contacting employees to complete necessary paperwork.

Assists with balancing and submitting internet transfers for all deferred compensation plans and Payroll Roth IRA.

Assists with processing month end, quarter end, fiscal year end, and calendar year end of the City's payroll system.

Assists with processing, balancing, reporting and distributing W-2 forms.

Promotes proactive approaches using the City's payroll system to meet business needs while also enhancing the understanding and acceptance of the City's payroll systems capabilities.

Assists with gathering, interpreting, and preparing data for studies, salary surveys, reports and recommendations; coordinates activities such as deferred compensation provider meetings, annual employee awards and retirement seminars with other departments and agencies as needed.

Communicates official policies and procedures to employees and supervisors as needed.

Performs or assists others in performing duties; adjusts errors and responds to complaints.

Maintains employee records and inputs payroll deductions for garnishments, tax levies, wage assignments, and child support enforcement orders.

Assists with reviewing wages computed and corrects errors to ensure accuracy of payroll.

Assists with reviewing records of paid leaves, compassionate leave donations, and with processing the low sick leave benefit.

Serves as a checks and balances against information entered into the system by the personnel division.

Responds to employment verifications and unemployment claims.

Creates/Runs reports for internal auditing of data within the HRIS system.

Assists with the preparation and issuance of paychecks.

Assists in reconciling the general ledger to various payroll reports.

Assists with and prepares all necessary year-end payroll reports as needed for external auditors.

Prepares periodic financial, statistical, or operational reports as assigned.

Assists employees in the retirement process.

Schedules and organizes retirement seminars.

Works varied schedules to meet the demands of the payroll functions.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Using excellent customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the general public.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES

Composes, inputs, and edits a variety of correspondence, reports, memoranda, and other material requiring judgement as to content, accuracy, and completeness.

Performs payroll related duties of others as needed.

Administers payroll related employee benefit programs.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol Free Workplace Policy which includes: pre employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.

Graduation from a high school, or GED equivalent required. Associates Degree preferred, with specialized coursework in accounting, general office practices, or data processing. Any combination of work experience and education may be considered in meeting this qualification.

Valid driver's license with an acceptable driving record for the past three years.

Working knowledge of accounting theory, principles and practices, auditing theory and practices; internal control procedures, and bookkeeping and accounting procedures and systems; including computer applications; knowledge of payroll functions.

Ability to maintain effective accounting procedures, ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees and the public.

Ability to maintain confidentiality in dealing with personnel/payroll matters.

Ability to meet deadlines under pressure.

Skill in the operation of the listed tools and equipment.

Must be able to provide enough information for a thorough background check.

TOOLS AND EQUIPMENT USED

Personal computer including MS Word and Excel software, AS400, Central Square Software; 10-key calculator, phone, fax, copy machine, and motor vehicle.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must frequently lift up to 35 pounds and must occasionally lift and/or move up to 45 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.