Payroll Coordinator - Anaheim Admin

Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for a Payroll Coordinator in Anaheim, CA.

Maintains and operates the Ultimate Software payroll system and UTM time and attendance software maintenance, processing and reporting. Responsible for biweekly and off-cycle payroll processing including some reports. Support other general accounting functions as required.

At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including:

• A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability. 
• Benefits coverage starts after one full month of employment!
• Generous vacation, sick, and holiday benefits!
• Generous 401(k) matching contributions and more!
• To view our detailed benefits guide, please visit our career site at www.pposbccareers.org

Responsibilities

Essential Functions: Essential functions encompass the required tasks, duties and responsibilities performed as part of the job and the reason the job exists.

• Maintains Ultimate payroll system, structure files and table maintenance. UTM time and attendance software administration such as hours worked, historical edits.
• Maintains and updates New Hires, employee data, pay rates, deductions etc. on a timely basis.
• Weekly audit of payroll changes.
• Processes bi-weekly payroll processing in a timely manner with minimal errors.
• Reconciliation of bi weekly payroll, updates accounting with payroll dollars, 401K monies.
• Processes off-cycle checks for terminations, special requests, garnishments, etc.
• Files and maintains all termination checks, garnishments, PTO pay out requests.
• Prepares payroll related reports – donations, pension contribution, overtime, late lunch reports etc.
• Reconciles 401K contribution, match, and safe harbor on a biweekly basis.
• Distribution and record log of pay checks bi-weekly.
• Ability to take direction and work with minimal supervision.
• Strong organizational and analytical skills.
• Meticulous attention to details.
• Excellent communication and customer service skills.
• Ability to handle varied tasks simultaneously and work well under pressure.
• Ability to assess situations and deal with problems or inform appropriate staff.
• Must be able to work with the staff in a confidential and confident manner.

Non-Essential Functions:

• Other duties as assigned.

PHYSICAL REQUIREMENTS:

The physical requirements of this position are identified below. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.

CORE COMPETENCIES – WE CARE:

• Welcoming: Anticipates customer requirements and gives high priority to customer satisfaction and service.  Handles problems quickly and efficiently.  Maintains a pleasant, positive and professional approach. Embraces opportunities to help team members, stakeholders, and other departments.
• Equitable:Creating equitable access and opportunity for all through education, practicing inclusive behavior, elevating others’ voices, creating spaces for honest conversation, and listening without judgment.  Values and uplifts our collective diversity within in our agency.
• Confidential: Respects the information shared by our patients, employees, and vendors and maintains appropriate confidentiality.  Follows all policies and laws that protect private & privileged information.
• Accessible: Is available and approachable to others, open-minded, fair and non-defensive.  Appreciates constructive feedback and is a team player.  Demonstrates good listening skills.
• Respectful:  Values diversity and treats everyone with dignity and courtesy.  Dependable and courteous of other people’s time and commitments.
• Empathetic: Demonstrates interest and understanding in other people’s feelings, attitudes and reasoning.  Maintains an open and non-judgmental demeanor that is patient, flexible, and understanding.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Education:

• Associate’s Degree in Finance or Accounting preferred.

Minimum Work Experience:

• In-depth knowledge of a Payroll System and Timekeeping Software.
• Experience with Ultimate Software preferred.
• Minimum 1 year of payroll experience.

Other Requirements:

• The ability to relate to diverse communities is also required.
• Accuracy and attention to detail is essential.
• Strong computer skills are required including Ultimate Software, UTM time and attendance system.
• Professional appearance and attitude at all times.
• Availability to work flexible hours, as required.

Agency Standard Requirements:

• Strong commitment to quality healthcare and excellent customer service is required.
• Must thrive in a fast paced, rigorous environment with changing priorities.
• Ability to meet deadlines and work under pressure.
• Must demonstrate high level computer skills including; Microsoft Word, Excel and Outlook. Electronic medical records experience may also be required.
• This position requires travel to other sites and locations; if using a personal vehicle to meet this requirement, a valid CA driver’s license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.
• Abortion patients are cared for at each of our health centers and in part through the administrative, support, and other non-clinical services provided at all PPOSBC locations and by all PPOSBC employees, and supporting these critical services is an essential job duty and fundamental responsibility of all employees.